Administrator and Travel Coordinator

SMS Equipment Inc.

65d•$55,000 - $60,000•Onsite

About The Position

SMS Equipment is seeking an organized and service-oriented Administrator and Travel Coordinator. In this role, you will support daily office operations while coordinating travel arrangements such as flights, accommodations, and vehicle rentals. This role is ideal for someone who is detail-oriented, able to manage multiple priorities, and enjoys supporting a well-organized workplace.

Requirements

Certificate in Office Administration
Minimum of 2 years of administrative experience
Prior experience coordinating travel.
Advanced proficiency with Microsoft 365 applications.
Attention to detail and ability to manage multiple priorities.
Ability to problem solve independently.
Strong interpersonal and customer service skills.

Nice To Haves

Knowledge of eXtend ERP, SAP and ISO Quality Management Systems is an asset.

Responsibilities

Greet guests and employees, ensuring site compliance and proper sign-ins.
Manage office supplies and maintain organized filing systems
Create POs and respond to routine inquiries from staff, vendors, and customers.
Sort, distribute, and manage incoming business correspondence.
Coordinate travel arrangements to customer sites, including flights, accommodations, and vehicle rentals.
Serve as the primary contact for rate agreements with airlines, hotels, & rental companies.
Ensure all bookings follow SMS Equipment’s travel policies and procedures.
Provide on-call support for urgent travel needs after hours and on weekends.
Prepare reports and assist with data analysis.