Administrative (UniServ) Assistant

Indiana State Teachers Association•Indianapolis, IN

6h•$47,277 - $63,536•Onsite

About The Position

This full-time position will be assigned to the Intech office in Indianapolis, IN. This position provides administrative and skilled clerical assistance to their manager and ISTA Field Staff (UniServ Directors). This position reports to the field director and managers. The qualifications listed below are those qualifications required for the position but do not encompass all those activities which may be included in the responsibilities and performance expectations of the job. There are certain daily activities related to the individual’s job which may be performed regularly but are too general in nature to include. This is an Associate Staff position.

Requirements

Graduation from a standard high school or vocational school
Knowledge of the internal and external functions of the Association
Excellent technology skills, including proficiency in Microsoft programs, current communication mediums, internet navigation, and the operation of common office equipment
Demonstrated understanding of and accuracy in English grammar, spelling, punctuation, proofreading, and accepted typing styles and formats
Ability to accurately process and maintain administrative and fiscal records
Ability to anticipate administrative day-to-day needs of the assigned Field Staff and deliver work that supports the assigned Field Staff
Experience using sound judgment in making decisions and the ability to work independently on responsible and confidential assignments
Demonstrated ability to communicate tactfully, courteously, and effectively, both verbally and in writing
Ability to work effectively and harmoniously with others
Ability to complete work with accuracy and within established timelines
Demonstrated experience and success in working effectively under pressure solving problems and meeting stringent timelines

Responsibilities

Act as the assistant to the assigned Field Staff.
Act as the receptionist for the UniServ Office.
Respond to routine questions/communications from locals/members and redirect questions to other departments as appropriate.
Provide documents and resources to locals/members as requested.
Prepare and/or proofread general correspondence.
Arrange for meetings and trainings (secure facilities, issue invitations, receive RSVPs, send reminders, and prepare necessary materials.) Attend the meeting, if appropriate (per ASO contract).
Update data and maintain distribution lists – local leaders, PACs, District Council, etc. Provide assigned Field Staff with contact information for local leaders as requested.
Develop, maintain, enter and/or collect data using Microsoft Office programs and other Association technology (VAN, Surveys, NEA 360).
Assist the assigned Field Staff in gathering data for Salary Databases, bargaining unit information requests, etc.
Create and/or prepare reports as requested.
Assist the assigned Field Staff in the production and disbursement of correspondence, newsletters, meeting materials, etc.
Collect, proof, and/or update local collective bargaining agreements as requested.
File and/or scan documents as requested.
Provide assistance to the assigned Field Staff in managing the office and maintaining adequate office supplies.
Perform basic research and monitoring via the internet and social media formats as requested.
Perform reasonable miscellaneous job-related activities assigned by the assigned Field Staff, supervisor, or the Executive Director, or designee.