Administrative Technician - Juno Beach, FL

Military Spouse Corporate Career Network•Juno Beach, FL

20h•Onsite

About The Position

In this exciting position, you will provide advanced Administrative Assistance and department support functions for the Vice President of Finance Solutions, Senior Director FP&A, and other personnel when requested. The Administrative Technician will manage and prioritize phone messages, all correspondence (letters, email, etc.); schedule conference calls and meetings; manage schedules and appointments, maintain calendar; arrange travel; prepare itineraries; processes invoices and expense reports; draft documents and correspondence; provide general office assistance and coordinate support of other assistants. The incumbent will require minimal supervision, direction and control. Employees in this job perform diversified and confidential administrative duties by applying broad and comprehensive experience, skills, and knowledge of organizational policies and practices. This position requires some independent judgment of org standards.

Requirements

Advanced Administrative Assistance and department support functions
Manage and prioritize phone messages, correspondence (letters, email, etc.)
Schedule conference calls and meetings
Manage schedules and appointments, maintain calendar
Arrange travel and prepare itineraries
Process invoices and expense reports
Draft documents and correspondence
Provide general office assistance
Coordinate support of other assistants
Minimal supervision, direction and control
Broad and comprehensive experience, skills, and knowledge of organizational policies and practices
Independent judgment of org standards

Responsibilities

Provide administrative support scheduling meetings and conference calls, managing and prioritizing phone messages, correspondence and email.
Process expense reports and invoices.
Schedule and maintain a challenging calendar of appointments, meetings and travel itineraries.
Determine administrative needs for conferences, meetings, or other related high level activity; assemble and arrange necessary items.
Partner with support staff on an ongoing basis to coordinate multiple demanding calendars, while ensuring that critical meetings are scheduled, and business objectives are met.
Take independent action on handling requests; determine the appropriate course of action, intervene where necessary, and act as a liaison between departments.
Administer the department record keeping system; ensure that department files are maintained in accordance with company policies and procedures.
Draft confidential correspondence, edit documents, and perform other administrative duties.
Support the process of obtaining materials for certain Executive meetings, including Monthly Operating Performance Review (MOPR) and Operating Committee.
Contacts other departments and/or outside agencies to resolve problems.
Audits and processes invoices in accordance with accounts payable procedures.
Interacts with all levels of employees as needed to perform responsibilities.
Works on special projects as requested.
Performs other job-related duties as assigned.