Executive Assistant - Miami Beach, FL

The Wellington Agency•Miami Beach, FL

16h•Onsite

About The Position

A private client is seeking an experienced and highly organized Executive Assistant to provide dedicated support to a principal and assist with the coordination of his business and personal priorities. This is a fast-paced, high-trust role requiring excellent judgment, discretion, strong communication skills, and the ability to proactively manage a demanding schedule. The ideal candidate understands that an Executive Assistant role goes beyond simply managing a calendar and is comfortable serving as a gatekeeper, problem-solver, and trusted right hand. They will be responsible for protecting the principal’s time, confidently prioritizing competing requests, anticipating needs, and ensuring that meetings, travel, appointments, and other commitments are handled seamlessly with minimal direction. This is an urgent search, and the client is looking to move quickly.

Requirements

5+ years of experience as an Executive Assistant supporting a high-level executive, entrepreneur, principal, or private client
Strong calendar management and scheduling experience
Excellent judgment and the ability to confidently prioritize competing requests
Strong organizational skills and exceptional attention to detail
Professional, polished, and highly discreet
Ability to work independently and anticipate needs
Strong written and verbal communication skills
Comfortable working in a fast-paced environment where priorities can change quickly
Must have a valid driver’s license and vehicle

Nice To Haves

Spanish fluency is strongly preferred

Responsibilities

Manage and maintain a complex calendar, including meetings, appointments, and shifting priorities
Act as a professional gatekeeper, evaluating meeting requests and determining when to accept, decline, or appropriately reschedule requests
Proactively protect the principal’s time and ensure his schedule remains efficient and manageable
Coordinate domestic and international travel, itineraries, transportation, and related logistics
Schedule and coordinate meetings with internal and external contacts
Manage meeting preparation, follow-up, and action items as needed
Assist with the coordination of multiple businesses and ongoing business-related priorities
Provide occasional Personal Assistant support as needed
Communicate professionally with executives, business contacts, vendors, and other key individuals
Handle sensitive and confidential information with a high degree of discretion
Anticipate needs, identify potential scheduling conflicts, and resolve issues before they become problems
Provide general administrative and organizational support to keep the principal’s day-to-day affairs running smoothly