Administrative Technician I – Family Court

City of Philadelphia • Philadelphia, PA

11h • Onsite

About The Position

This is skilled paraprofessional work performing a variety of administrative and technical activities of specific scope and difficulty. The individual selected for this position may be assigned to either the Juvenile Branch or Domestic Relations Branch of Family Court, and may be reassigned to either Branch, as business needs might require. The work involves extensive independent judgment and considerable discretion to act. Supervision of a number of clerical employees may be performed. This class is distinguished from advanced level clerical classes by the scope of responsibilities, difficulty and complexity of functions and assignments performed, and degree of independent judgment for resolving functional problems. General supervision is received from an administrative superior.

Requirements

• Proficient in business English, spelling and arithmetic.
• Ability to understand and follow written and oral instructions.
• Ability to present ideas effectively, both orally and in writing.
• Good work habits, such as organization, time/task management and the ability to work without close supervision once trained.
• Knowledge of standard computer software for word processing, spreadsheet software, such as Word, Access, and Excel.
• Ability to enter and retrieve data from computerized systems.
• Ability to learn new systems and procedures within reasonable timeframes, as business needs require.
• Ability to establish and effective working relationships with coworkers, lawyers, associates, court personnel and the general public.
• High school diploma or equivalent.
• Three years in progressively responsible clerical position in assigned functional area
• Satisfactory clearance of a criminal background investigation.
• Ability to perform the essential functions of a position in this class.
• Must work in person (not remote).

Nice To Haves

• General knowledge of the statutes, procedural rules, administrative regulations, and other applicable rules governing Family Court matters, and specific knowledge of the administrative aspects of case initiation, management and conditions is preferred.

Responsibilities

• Prepare and maintain information, reports, records, and spreadsheets.
• Collect, verify, organize and input data into databases.
• Draft, prepare and proofread a variety of finished documents such as letters, memoranda or reports.
• Disseminates information to appropriate offices.
• Enters and retrieves information from personal computer or Courts system.
• Search, process and prepare petitions for court.
• Submit cases into court computer systems.
• Search cases in court computer systems and update information, as necessary
• Docket court filings, including but not limited to administrative and other court orders, evaluations, drug screens, paternity tests and safety affidavits filed by DHS, and documents filed by attorneys and the public that require docketing into appropriate court systems.
• Receive and/or prepare, docket, and schedule for appropriate proceedings petitions filed within the applicable Branch of Family Court.
• Assist attorneys and clients with inquiries and maintain logs of parties reviewing petitions and other court records.
• Work in conjunction with other offices within Family Court, the FJD, and partner agencies to prepare cases for court.
• Perform other duties as assigned.

Benefits

• Unlimited FREE public transportation all year long through SEPTA’s Key Advantage program.
• 8 weeks of paid parental leave.
• Comprehensive health coverage for employees and their eligible dependents.
• Wellness program offers eligibility into the discounted medical plan
• Paid vacation, sick leave, and holidays
• Generous retirement savings options
• Eligibility to participate in the Public Service Loan Forgiveness program.
• Access to a wide range of tuition discounts and scholarships (10% to 40% savings on educational expenses, extending to spouse and dependents in some cases).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees