Administrative/Technical Specialist

Naval Sea Systems Command • Indian Head, MD

7d

About The Position

You will serve as an Administrative/Technical Specialist in the Contracts Department (02), Technical Acquisition Office (02T) of NAVSURFWARCEN IH DIV. This position is part of the Warfare Centers Personnel Demonstration Project. The NT-04 pay band encompasses positions equivalent to the GS-11 and GS-12.

You will serve as the Lead Approving Official for the Contracts Department Fleet Card Program and as the Alternate Approving Official for the Government Purchase Card Program. You will manage program operations, internal controls, and compliance with applicable Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), Department of War, financial-management, and local policy requirements. The role requires sound judgment in resolving complex program and transaction issues.

You will manage the full lifecycle of the Fleet Card Program, including card issuance, maintenance, suspension, cancellation, and cardholder oversight. You will reconcile monthly billing statements, validate supporting documentation, and certify payments as authorized. You will establish and monitor controls to prevent and identify unauthorized use, spending anomalies, and other program risks, and ensure cardholders maintain required training and certifications.

You will review and pre-approve micro-purchases to ensure they support valid mission requirements, represent bona fide needs, fall within authorized limits, and have available funding. You will conduct internal reviews, management-control assessments, and file audits of Fleet Card and GPC operations to identify deficiencies, implement corrective actions, and maintain audit readiness.

Applicants must be U.S. citizens, be determined suitable for federal employment, participate in direct deposit, and obtain and maintain the required interim and/or final security clearance before entering duty. The position may require travel from the normal duty station to locations in the continental United States and overseas, including remote or isolated sites, and the ability to travel on military and commercial aircraft for extended periods.

Applicants must demonstrate at least one year of specialized experience at or equivalent to the NT-03 (GS-9/10 grade equivalency) pay band in federal service, or equivalent experience in the private or public sector. Specialized experience is auditing or legally certifying financial or charge card programs, such as Fleet or GPC, to enforce regulatory compliance and resolve transaction disputes for fraud, abuse, and waste prevention. In lieu of specialized experience, applicants may qualify through a Ph.D. or equivalent doctoral degree; three full years of progressively higher-level graduate education leading to such a degree; a related LL.M.; or an eligible combination of experience and graduate education equivalent to one year of experience. A transcript must be submitted when qualifying through education.

Requirements

• Must be a U.S. citizen and determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• Must obtain and maintain an interim and/or final security clearance before entering duty; failure to maintain the required clearance may result in withdrawal of an offer or removal.
• Must demonstrate at least one year of specialized experience at or equivalent to the NT-03 (GS-9/10 grade equivalency) pay band in federal service, or equivalent private- or public-sector experience.
• Specialized experience must include auditing or legally certifying financial or charge card programs to enforce regulatory compliance and resolve transaction disputes for fraud, abuse, and waste prevention.
• Must be able to travel, potentially to CONUS and OCONUS locations including remote or isolated sites, and travel on military and commercial aircraft for extended periods.
• Males born after December 31, 1959, must be registered for Selective Service.
• New Department of the Navy employees must successfully pass the E-Verify employment verification check.
• Applicants qualifying through education must submit a transcript.

Responsibilities

• Serve as Lead Approving Official for the Contracts Department Fleet Card Program and Alternate Approving Official for the Government Purchase Card Program.
• Manage program operations, internal controls, and compliance with applicable acquisition, financial-management, and local policy requirements.
• Resolve complex program and transaction issues using sound judgment.
• Manage Fleet Card Program lifecycle activities, including card issuance, maintenance, suspension, cancellation, and cardholder oversight.
• Reconcile monthly billing statements, validate supporting documentation, and certify payments as authorized.
• Establish and monitor controls to prevent and identify unauthorized use, spending anomalies, and other program risks.
• Ensure cardholders maintain required training and certifications.
• Review and pre-approve micro-purchases to ensure valid mission requirements, bona fide needs, compliance with authorized limits, and available funding.
• Conduct internal reviews, management-control assessments, and file audits of Fleet Card and GPC operations.
• Identify deficiencies, implement corrective actions, and maintain audit readiness.

Benefits

• A comprehensive federal employee benefits package is available to employees and their families; specific eligibility depends on position type.
• Certain incentives, such as recruitment, relocation, or student loan repayment, may be authorized for eligible selectees.
• Relocation expense reimbursement or recruitment incentives may be offered for similar positions depending on hiring organization, funding, and policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Ph.D. or professional degree