Administrative Team Assistant

ICONIQ • San Francisco, CA

8h • $90,000 - $95,000 • Onsite

About The Position

We are seeking an experienced and professional Administrative Assistant to support a Principal and multiple Senior Associates on the Growth Investment team. This successful candidate will also collaborate closely with other members of the ICONIQ Growth Support Team and other ICONIQ colleagues across the firm. This role sits within ICONIQ Growth which partners with founders defining the future of their industries to transform the world.

Requirements

• 1+ years of experience in an administrative support role.
• Strong communication skills and the ability to work effectively with individuals across all levels of an organization.
• Highly organized with the ability to manage multiple priorities and deadlines simultaneously.
• Demonstrated ability to work independently, think proactively, and solve problems effectively.
• Positive, team-oriented mindset with a willingness to take on a variety of responsibilities.
• Familiarity with Microsoft Office required.

Nice To Haves

• Experience supporting multiple stakeholders is preferred.
• Prior experience in venture capital, private equity, investment banking, consulting, or other fast-paced professional environments is a plus.
• experience with Salesforce is a plus.
• Familiarity with AI tools and technologies is a plus. We value team members who are curious about leveraging AI to enhance productivity, streamline workflows, and drive innovation.

Responsibilities

• Manage complex, high-volume calendars across multiple time zones for a Principal and Senior Associates.
• Coordinate domestic and international travel arrangements, including last-minute changes and after-hours support when needed.
• Prepare and process monthly expense reports for supported team members.
• Support planning and logistics for conferences, meetings, and internal and external events.
• Build strong working relationships across the Venture & Growth team and collaborate closely with administrative colleagues across the firm.
• Help improve administrative processes and systems to enhance efficiency and team effectiveness.
• Manage day-to-day operational and administrative activities to ensure smooth workflow and execution.
• Assist with special projects and other team initiatives as needed.

Benefits

• Comprehensive Medical, Dental and Vision Insurance.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• Tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed