Administrative & Tax Operations Specialist

Mpathic • Denver, CO

4d • $20 - $25 • Remote

About The Position

Mpathic is looking for an Operations & Tax Compliance Coordinator to support our back office team with a focus on mail management, tax operations, and administrative compliance. This is a great opportunity for someone looking to break into or grow within operations, finance, or HR. We have a super awesome & fun team environment in the back office, but make no mistake, this role carries real responsibility. You will handle confidential information, manage multi-state tax reporting, and work across online government and payroll portals. As our business grows, this role may expand to include Canadian tax compliance as well.

Requirements

• Must reside in the Denver Metro Area, Colorado.
• High school diploma required; Associate's or Bachelor's degree in Business Administration, Accounting, Finance, or a related field preferred.
• High-speed internet with a minimum of 25 Mbps download/upload speed (wired connection strongly preferred)
• A late-model computer (purchased within the last 3–4 years) running a current, supported operating system (Windows 10/11 or macOS)
• Functioning webcam and microphone for video conferencing
• A private, quiet, and dedicated workspace free from interruptions
• 1–2 years of experience in administrative, operations, tax, or HR support roles; candidates looking to break into the field are encouraged to apply.
• Ability to handle confidential and sensitive information with the utmost discretion — this is non-negotiable.
• Strong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Reliable high-speed internet, a computer with webcam, and a private, quiet workspace.
• Professional and empathic work attitude.
• Must be authorized to work in the U.S.A.

Nice To Haves

• Familiarity with multi-state tax reporting, government portals, or payroll platforms is a strong plus.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace; experience with Paylocity or similar HR/payroll software a plus.
• Tech-savvy and comfortable navigating online portals and learning new systems quickly.

Responsibilities

• Manage incoming mail — including scanning, uploading, sorting, and routing to appropriate team members or taking required action.
• Support multi-state tax operations reporting, including maintaining records, filing deadlines, and managing state agency online portals.
• Assist with year-end tax preparation and reporting in coordination with the operations and finance team.
• Maintain and organize confidential electronic employee and business files with a high degree of accuracy and discretion.
• Assist in responding to state agency correspondence, unemployment claims, and employment verifications.
• Support HR and operations with onboarding, record keeping, and other administrative tasks as assigned.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees