Administrative Support

State Farm•Miami, FL

1d•Hybrid

About The Position

Nicholas J. Ryan & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Administrative Support role to join the Miami, FL, Claim Litigation office. While every day can provide different experiences and opportunities, a typical day involves providing administrative assistance to Law Department colleagues including attorneys and leadership in a fast-paced civil litigation environment. The office allows for collaborative environments with access to team members for support. This is an excellent entry level opportunity in a legal environment and provides diversity of work and the opportunity for career development. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday 8:15am – 5:00pm. LOCATION: 5301 Waterford District Drive, Suite 200, Miami, FL 33126

Requirements

Previous Experience required
Office environment experience
Strong customer service background
Strong organizational skills, prioritizing, decision making, multitasking, time management, and proactivity
Strong written and oral communication skills (attention to detail, accuracy of data entry)
Accurate typing skills
Working knowledge of Microsoft Office Suite
Working knowledge of a Case Management system
Working knowledge of a Document Storage system
Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities.

Nice To Haves

Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirements is a competitive advantage
Experience with medical records collection through subpoenas and/or authorizations is a competitive advantage
Bilingual skills are helpful, but not required

Responsibilities

Provide administrative support and assistance to Law Department colleagues, including rotation reception duties
Reception area/phone responsibilities
Processing mail
New file intake
Ordering/downloading records
Other tasks as assigned