Administrative Support Supervisor

State of Montana • Billings, MT

15h • Hybrid

About The Position

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Child and Family Services Division. This position functions as the administrative support supervisor for the regional office and all county offices within the region. This position manages regional support operations including office/telephone coverage, purchasing, expenses, case filing system, and monitoring and maintaining office supplies and equipment, regional vehicles, cell phones and office space needs. Responsibilities include ensuring fiscal documentation and database entries in the Child Adult Protective Services (CAPS) and Purchasing, Entry, Receiving, Query (PERQS) systems are accurate, complete and timely and providing CAPS expertise and support to field staff and the regional administrator. This position acts as an executive assistant to the regional manager and supervises eight administrative support personnel throughout the region.

Requirements

• Knowledge of State and Division purchasing and requisition policies
• Knowledge of division-specific purchasing and payment systems (CAPS, PERQS)
• Detail oriented and time management skills.
• Two years college or vocational training in business administration, accounting, finance, office administration, human resources or directly-related field.
• One year supervisory experience.
• One to two years directly related work experience.
• Other combinations of education and experience may be considered on a case by case basis.

Responsibilities

• Manages regional support operations including office/telephone coverage, purchasing, expenses, case filing system, and monitoring and maintaining office supplies and equipment, regional vehicles, cell phones and office space needs.
• Ensures fiscal documentation and database entries in the Child Adult Protective Services (CAPS) and Purchasing, Entry, Receiving, Query (PERQS) systems are accurate, complete and timely.
• Provides CAPS expertise and support to field staff and the regional administrator.
• Acts as an executive assistant to the regional manager.
• Supervises eight administrative support personnel throughout the region.

Benefits

• healthcare coverage
• retirement plans
• paid vacation
• sick leave
• holidays
• work/life balance
• eligibility to participate in the Public Service Loan Forgiveness (PSLF) program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree