Administrative Support Supervisor

Assurant•Mount Juliet, TN

2d•$43,600 - $71,800•Onsite

About The Position

The Administrative Assistant Supervisor provides high-level administrative support to site and senior leadership while overseeing day-to-day administrative operations. This role serves as a key business partner, ensuring seamless coordination of schedules, communications, reporting, office operations, and employee engagement activities. As the primary point of contact for administrative and office-related matters, this individual drives organization, efficiency, and professionalism across the site while supporting business priorities and fostering a positive workplace experience. This is an onsite role in our Mt Juliet TN facility.

Requirements

High school diploma or equivalent
3+ years of administrative support experience, preferably supporting senior leaders or executives
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Strong calendar management, meeting coordination, and organizational skills
Excellent written and verbal communication skills with the ability to interact professionally across all levels of the organization
Proven ability to manage multiple priorities, adapt to changing business needs, and exercise sound judgment in a fast-paced environment
Experience preparing reports, presentations, meeting materials, and executive support documentation
Ability to maintain confidentiality and handle sensitive information with discretion

Nice To Haves

Associate's or Bachelor's degree
Experience supporting senior leaders within a manufacturing or industrial environment
Experience coordinating executive travel, conferences, off-site meetings, and large-scale events
Advanced PowerPoint and Excel skills, including reporting, data tracking, and presentation development
Experience with expense management, purchasing, and enterprise scheduling systems

Responsibilities

Lead and oversee administrative support activities, including workload prioritization, task delegation, process coordination, and quality assurance
Manage complex calendars, meetings, and events for site and senior leadership, including scheduling, logistics, travel arrangements, visitor coordination, technology needs, and follow-up actions
Coordinate leadership meetings, employee events, recognition programs, volunteer activities, and other site initiatives
Prepare reports, presentations, dashboards, spreadsheets, meeting materials, and executive communications
Maintain accurate records, trackers, documentation, and administrative systems to support operational efficiency and compliance
Assist with purchase orders, invoice processing, expense reporting, budget tracking, and other administrative finance activities
Serve as the primary contact for office administration, facility support, visitor management, and workplace-related inquiries
Coordinate office supplies, workspace organization, and interactions with internal departments and external vendors
Support cross-functional communication and collaboration with employees, leadership, and business partners
Maintain confidentiality while managing sensitive information, special projects, and other administrative initiatives