Administrative Support Supervisor

University of Arkansas • Fayetteville, NC

2d

About The Position

The Administrative Support Supervisor is the point person for UAPG stakeholders to contact for assistance with a variety of needs, from purchasing, to conference registration, to travel, and other needs as directed. Travel planning, booking and reconciliation for UAPG students, faculty and staff is an essential piece of this position's daily tasking. Pcard/Tcard reconciliations are of the utmost importance at UA and failing to stay current can create hardships for the entire UAPG operations team. These reconciliation responsibilities extend past the UAPG Administrative Team to include MUSiC, HiDEC, and NCREPT, and other stakeholders as directed. FedEx shipping for UAPG stakeholders is also routed through this position. Assist the Mantooth research group with procurement activities related to their respective projects/awards. This can include working with Travel, Procurement, Export Control, UA Legal and other UA business units as deemed necessary. Many of these tasks are research critical. Following up on these tasks and escalating, as necessary, is crucial to the continued success of the research team. Maintaining the Procurement Log within SmartSheets is essential to the success of the UAPG Finance Team. The transparency this provides allows any member of the finance team to step in to help if the workload becomes excessive. This role includes completing tasks that contribute to the UAPG team's success where needed and/or as assigned and taking action to uphold and enhance a positive and supportive team culture. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Requirements

• The formal education of a high school diploma
• At least one year of specialized training in business management, business education, or a related field
• At least one year of experience in administrative support
• Ability to communicate both orally and in writing
• Experience with Microsoft Office suite

Nice To Haves

• Experience with the University of Arkansas Workday system
• Experience with data collection and analysis
• Experience relating to financial understanding of research programs

Responsibilities

• Travel planning, booking and reconciliation for UAPG students, faculty and staff
• Pcard/Tcard reconciliations
• FedEx shipping for UAPG stakeholders
• Assist the Mantooth research group with procurement activities related to their respective projects/awards
• Maintaining the Procurement Log within SmartSheets
• Completing tasks that contribute to the UAPG team's success where needed and/or as assigned
• Taking action to uphold and enhance a positive and supportive team culture
• Regular, reliable, and non-disruptive attendance
• Ability to create and maintain collegial, harmonious working relationships with others

Benefits

• university contributions to health, dental, life and disability insurance
• tuition waivers for employees and their families
• 12 official holidays
• immediate leave accrual
• a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees