Administrative Support

Bosch Building Technologies LLC•Poway, CA

4d•$28 - $35•Onsite

About The Position

Administrative Support is responsible for managing project materials, inventory, and warehouse coordination while also providing front‑office and administrative support. This role ensures accurate ordering, receiving, tracking, and distribution of materials, maintains up‑to‑date Bills of Material, and manages inventory levels to minimize loss and variance. The position coordinates closely with project managers, field teams, accounting, and other Bosch Building Technologies locations to support project execution and operational efficiency. Additional responsibilities include front desk support, office administration, fleet and tool inventory coordination, and travel and meeting logistics. Flexibility, organization, and strong communication skills are essential to successfully support both material operations and office functions.

Requirements

High school diploma or equivalent.
1+ years of experience as Administrative Assistant, demonstrating organizational and communication skills.
Proficiency with Windows applications, including Word, Excel, PowerPoint, and Outlook.
Strong organizational skills with a high level of accuracy and dependability.
Ability to handle conflict and resolve common inquiries or complaints from customers effectively.
Flexibility to manage multiple tasks simultaneously in a dynamic environment.
Must have valid Driver’s License

Nice To Haves

2+ years of experience in administrative or customer-facing roles.
Proven ability to plan work, sequence priorities, and meet simultaneous deadlines under pressure.
Excellent verbal communication skills, with the ability to speak confidently in one-on-one settings or small groups.
Strong writing skills, including the ability to create articulate and grammatically correct correspondence.
Demonstrated ability to handle conflict with professionalism and composure.
Prior experience with material handling including purchasing, receiving, warehousing, shipping, and inventory control.

Responsibilities

Coordinate with others to ensure the correct parts are ordered for projects.
Keep the Bill of Material (BOM) up to date at all times.
Receive, store, and deliver all project material in a timely fashion.
Manage material loss on projects to zero devices from ordered and received.
Handle material returned due to excess or failure appropriately. Options may include return to manufacturer with restocking fee, return for replacement, transfer to Bosch Building Technologies inventory, etc.
Coordinate with field employees and accounting to ensure accurate transfer of all material between inventory, jobs, etc.
Maintain inventory levels at correct min/max values. Consult and advice others as to what min/max levels should be.
Perform physical counts on inventories as determined by management. Manage inventory to zero-dollar deviance between physical count and balance sheet value.
Support other Bosch Building Technologies location material needs appropriately based on local priorities vs. the other locations priorities. This could include travel to other Bosch Building Technologies locations to assist in material handling process development and adherence, physical inventory audits, etc.
Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries.
Directs visitors by maintaining employee and department directories, giving instructions.
Maintains security by following procedures.
Office supply inventory
Maintaining upkeep and inventory of small break room area.
Answer front desk phone, record messages, and transfer customers to the correct department.
Update BidTracer information for Branch Office
Keep track of cell phones and coordinate any changes
Coordinate meetings for the Tucson Conference Room
Coordinate and assist with the Vehicle Fleet Maintenance, spare keys and vehicle transition between employees.
Maintenance of System Specialist Tool Inventory for check out.
Coordination of the Free Stock parts and Project Manager Cages.
Coordination of travel request for employees.
Other duties as assigned.