Administrative Support Specialist

Guidehouse•Arlington, VA

11d

About The Position

The Administrative Support Specialist provides high-level administrative, operational, and communication support to Program Managers within the Defense Advanced Research Projects Agency (DARPA). The incumbent will independently perform administrative management functions, lead efforts to resolve administrative challenges, apply new policies, maintain administrative systems, and prepare required administrative documentation. Additionally, they will perform a broad range of technical and program management tasks in support of office, project, and program functions.

Requirements

An ACTIVE and CURRENT SECRET federal security clearance
Associate's Degree
THREE (3) years of increasingly responsible administrative support experience, including two (2) years supporting executive-level management.

Nice To Haves

Bachelor's degree
An ACTIVE and MAINTAINED "TOP SECRET/SCI (TS/SCI)" Federal or DoD security clearance
Intermediate to advanced proficiency in Microsoft Office Suite and related tools
Experience with tracking and scheduling short-term and long-term meetings for leadership, including external and internal meetings
Experience with administrative tasks, including ensuring packages are signed by leadership in a timely manner and assisting clients with basic IT needs and issues as they arise
Ability to work closely with colleagues to manage invitations and higher-level engagements for agency leadership, ensuring they have received the necessary materials to prepare for all upcoming engagements
Ability and desire to learn about program details and expand your skillset in a fast-paced environment
Ability to learn client specific processes for records management and other administrative tasks
Experience working within the Department of Defense

Responsibilities

Compose correspondence for leadership signature and route documents for action with follow-up to ensure timely completion.
Serve as a primary point of contact for internal and external stakeholders requiring Front Office engagement.
Manage calendars, schedules, and operational trackers to keep leadership informed and prepared.
Monitor, track, and manage all incoming taskers, action items, and deadlines using established tools.
Support time and attendance activities; familiarity with TATEL is strongly preferred.
Manage and administer SharePoint sites, including content, permissions, and workflow automation.
Develop interactive dashboards and reporting tools using MS Power BI.
Collaborate with stakeholders to assess knowledge management needs and recommend effective solutions.
Assist with development and maintenance of internal and external websites.
Submit purchase requests for contract services through Ariba and complete annual property reports.

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend