Administrative Support Specialist

XMSTART•Chantilly, VA

12h•Onsite

About The Position

XMSTART is looking to add an experienced and strategic full-time Administrative Support Specialist to our team, in Chantilly, VA. This position is 100% Onsite. This Administrative position provides support for the front office and other divisions. The candidate will facilitate seamless operational support through scheduling, correspondence management, travel coordination, and records management, in accordance with organizational directives and policies.

Requirements

Active TS/SCI clearance with FS Poly

Nice To Haves

Excellent oral and written communication skills
Strong written correspondence skills
Ability to synthesize complex actions and adhere to tight deadlines
Ability to work independently with minimal supervision.
Deliver on commitments be reliable, highly organized and structured

Responsibilities

Manage all aspects of Senior Executive Daily agenda to include scheduling appointments, preparing travel itineraries, schedule Very Important Person (VIP) parking, and making arrangements
Schedule management appointments and meetings, research and prepare background information on meeting attendees and/or topics of interest for the meeting
Answer routine telephone calls, direct calls, and take messages, greet and escort visitors, draft, proofread, edit and coordinate correspondence
Retrieve, sort, and distribute incoming mail, faxes, and other documents
Perform research and retrieve information from databases and other resources
Arrange for delivery of outgoing mail/packages
Assist in ordering supplies/equipment and arranging office equipment repairs
Track career service panel dates and deadlines
Document, coordinate, and track DAG action items
Compile and edit internal and external briefing packages
Maintain office schedule, schedule conference rooms, coordinate meetings
Perform typing and filing
Prepare, proofread, and edit correspondence, ordering office supplies
Prepare and coordinate travel/training arrangements for official government business for office leadership personnel (Harm’s Way, OCONUS and CONUS)
Prepare accounting vouchers for the program office, and Provide ad-hoc support to other office management, staff, and external customers