Administrative Support Specialist

Na Ali'i Consulting & Sales, LLC.•,

11h•$85,000 - $105,000•Onsite

About The Position

Nakupuna Consulting is seeking an Administrative Support Specialist to provide professional services to the program office leadership of PMS-317, which manages a portfolio of weapon systems and capabilities under PEO Ships. This role involves close collaboration with and coordination of support with the Nakupuna Project Manager.

Requirements

5 years of professional experience in operations and administrative support.
Good Communication Skills
Well Organized
Multi-Tasker
Experience in Defense Travel System (DTS)
Communicating with Government Senior Level Personnel
Must be a US Citizen
Ability to obtain a government-issued CAC
Possess a Secret clearance
Ability to perform repetitive motions with the hands, wrists, and fingers.
Ability to engage in and follow audible communications in emergency situations.
Ability to sit for prolonged periods at a desk and working on a computer.

Responsibilities

Assist in coordinating Program Office calendars, creating travel orders, providing general administrative support, and administering general correspondence.
Provide support for drafting naval messages and official correspondence.
Provide support in the development and writing of awards, letters of appreciation, or other items of recognition.
Assist in the update and maintenance of Program Office instructions, policies, procedures, processes, and related documentation.
Assist in generation and delivery of technical letters and memoranda, including meeting agendas, meeting minutes, and drafting directives.
Assist in scheduling and coordinating meetings by generating agendas and meeting announcements, attending meetings, making arrangements for conference rooms, generating and tracking resolution of action items.
Coordinate, attend, and participate in meetings (staff meetings, stakeholder meetings, program office meetings), including preparation of agendas and tracking resolution of action items.
Support the Program Office in executing planned and emergent tasks, including drafting, coordinating, editing, historical archiving, and tracking status of programmatic/financial/technical briefing packages, technical instructions, Congressional action items, audit responses, action items, and external data requests.
Assist in the capture, documentation, management, and promulgation of program lessons learned.
Assist in the development of program spreadsheets and graphic support.
Work with the PEO Ships Command Information Officer (CIO) office to coordinate software updates and emergent IT requirements.
Assist in coordinating equipment upgrades, software requests, and network problem resolution consistent with NMCI policies and in conjunction with the CIO office.
Provide documentation support, including scanning unclassified documentation into searchable formats for long-term archives.