Administrative Support Specialist (Multiple Locations) - MCU/CDET

Hatalom•Quantico, VA

2d•Onsite

About The Position

Hatalom Corporation is seeking organized and detail-oriented Administrative Support Specialists to provide administrative and program support for Marine Corps University Regional Campuses. Working closely with the Regional Campus Instructor (RCI), the Administrative Support Specialist ensures the efficient administration of regional Professional Military Education (PME) programs by coordinating student enrollment, scheduling seminars, maintaining academic records, and supporting day-to-day regional operations. This position is contingent upon award.

Requirements

High school diploma or equivalent
Prior academic/program administrative experience
Demonstrated experience with scheduling, records management, and office administration.
Proficiency using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent organizational, communication, and customer service skills.
Ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail.
Active Secret (Tier 3) Security Clearance or the ability to obtain and maintain one.

Nice To Haves

Associate's or Bachelor's degree from an accredited institution.
Experience supporting military, government, or higher education organizations.
Previous experience providing academic, registrar, or student services support.
Familiarity with Learning Management Systems (LMS), student information systems, or MarineNet.
Experience coordinating schedules, maintaining academic records, and supporting educational programs.
Knowledge of Marine Corps Professional Military Education programs is highly desirable.

Responsibilities

Provide administrative and clerical support to the Regional Campus Instructor (RCI) and regional campus staff.
Organize students into seminar cohorts in accordance with established academic schedules and enrollment requirements.
Coordinate seminar scheduling and classroom administrative support.
Maintain student records and academic documentation in accordance with Marine Corps University policies.
Track student enrollment, attendance, course completion, and graduation requirements.
Coordinate with faculty, students, and headquarters staff regarding scheduling, registration, and administrative matters.
Prepare reports, correspondence, spreadsheets, and other administrative documentation.
Assist with the coordination of regional academic events and seminars.
Maintain electronic and hard-copy records while ensuring accuracy and confidentiality.
Respond professionally to student and faculty inquiries regarding program administration.
Support the preparation and distribution of course materials and instructional resources.
Coordinate administrative actions using Government information systems and office automation software.
Perform other administrative duties in support of Regional Campus operations as assigned.