Senior Administrative Support Assistant BS9595

Oklahoma State University•Stillwater, OK

22h•Onsite

About The Position

The Department of Biochemistry and Molecular Biology is seeking to hire an Administrative Support Specialist. Duties include: Promote the department through print and digital media and materials (e.g. swag). Print posters as needed. Keep department display case material up-to-date. Work with student organizations on fundraising and promotion; graphic design for affiliated organizations (e.g. OSSEF, AMGDB, student clubs). Create and oversee department newsletter Serve as backup for other administrative staff. Act as departmental receptionist; maintain reservations of rooms and spaces within the department. Assist with all seminar-related activities; coordinate graduate student luncheons with visiting speakers. Assist with fundraisers and departmental events, including awards banquet. Assist with special projects for the department. Process Facilities Management work orders. Coordinate with department and FCA IT department regarding any computer equipment issues. Monitor and maintain office equipment. Maintain inventory of office supplies and orders when needed. Liaison for students and faculty. Other duties as assigned.

Requirements

High School/GED (degree must be conferred on or before agreed upon start date)
2 years of customer service experience.
Strong written and oral communication skill, interpersonal skills, detail orientated, and have effective time management.
Experience with Microsoft Office and Adobe.
Ability to learn OSU systems including Banner, Slate, Omni, and Canvas.

Nice To Haves

Bachelor's degree in any field
At least 2 years customer service and office experience.

Responsibilities

Promote the department through print and digital media and materials (e.g. swag).
Print posters as needed.
Keep department display case material up-to-date.
Work with student organizations on fundraising and promotion; graphic design for affiliated organizations (e.g. OSSEF, AMGDB, student clubs).
Create and oversee department newsletter
Serve as backup for other administrative staff.
Act as departmental receptionist; maintain reservations of rooms and spaces within the department.
Assist with all seminar-related activities; coordinate graduate student luncheons with visiting speakers.
Assist with fundraisers and departmental events, including awards banquet.
Assist with special projects for the department.
Process Facilities Management work orders.
Coordinate with department and FCA IT department regarding any computer equipment issues.
Monitor and maintain office equipment.
Maintain inventory of office supplies and orders when needed.
Liaison for students and faculty.
Other duties as assigned.