Administrative Support Specialist

MCCORVEY COMPANIES•Grapevine, TX

1d•Onsite

About The Position

McCorvey Companies is a Family-owned Manufacturing & Construction company seeking an Administrative Assistant to join our team! Immediate availability and room for growth. McCorvey Companies works primarily on larger projects such as hospitals, research labs, sports stadiums, schools, and many other vertical markets.

Requirements

Proven admin or assistant experience
At least 5 years of experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office

Nice To Haves

Bilingual in Spanish is a big plus

Responsibilities

Answer and direct phone calls
Maintain conference room calendar appointments and meetings
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Generate reports
Handle multiple projects
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Cover the reception desk when required
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Coordinate office procedures
Reply to email, telephone, or face to face inquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort, and distribute the mail
Answer telephone calls and pass them on
Oversee and supervise the work of junior staff
Coordinate repairs to office equipment
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues
Provide polite and professional communication