Administrative Support Specialist

Bonita Springs Utilities Inc•Bonita Springs, FL

10h•$24

About The Position

Under general direction, this role will provide high-level administrative support to both the Executive Director and the Human Resources department. A wide range of administrative and clerical duties will be performed to ensure efficient operation of the organization.

Requirements

3 + years’ experience in a highly responsible position.
Valid Florida driver’s license.
Business English, the application of such to a variety of formats and styles and editing principles and techniques.
Administrative and clerical procedures, including file management and recordkeeping.
Company policies and procedures.
Proficient use in Microsoft Office products (Word, Excel, PowerPoint and Outlook).
Modern office equipment and various computer programs and applications.
Excellent writing skills including spelling, grammar, and punctuation.
Ability to prioritize multiple tasks efficiently.
Create and maintain spreadsheets with formulas, graphs, and presentations.
Organization, prioritization and time management.
Strong interpersonal skills with the ability to maintain effective working relationships across all levels of the organization.
Follow instructions.
Work independently with minimal supervision.
Maintain confidentiality and discretion in all aspects of the role.
Give and receive instructions and apply consistent courtesy and tact in public contact.
Be adaptable to performing under deadlines.
Adaptable and willing to assist in a variety of administrative areas as needed.
Ability to manage multiple tasks and prioritize effectively.
Perform duties in accordance with standard operating procedures.
Clearly communicate and understand information both orally and in writing.
Establish and maintain effective and cooperative working relationships with both internal and external contacts.

Responsibilities

Provide comprehensive administrative support to the Executive Director and Human Resources, including scheduling, document preparation, and correspondence.
Assist with coordinating and executing company-wide activities, events, and special projects, maintaining professionalism.
Provide assistance to customers in person, and/or written communication. Follow up to ensure that concerns, needs and requests are responded to.
Maintain physical and electronic records, including scanning documents and uploading to the file repository in accordance with policy.
Coordinate and attend Board of Directors meetings and events, including agenda preparation, material organization, and minute-taking. Regular meetings are held the first and third Tuesday evenings of each month (excluding July); additional evening or weekend availability may be required for special meetings and events.
Represent BSU at Bonita Springs City Council meetings, held on the first Wednesday evening and third Wednesday morning of each month.
Attend and support internal staff meetings, taking notes, tracking action items, and distributing meeting materials as needed.
Undertake special projects as assigned, working independently or as part of a team.
Prepare, edit, and format communications, reports, presentations, and other professional documents.
Assist with ongoing projects, ensuring tasks are completed efficiently.
Perform other duties as assigned.