Administrative Support Specialist II - G113 Administrative Services

Columbus Consolidated Government•Columbus, GA

8d•Onsite

About The Position

This position is with the Columbus Police Department and may be assigned to any of the units. The position could perform any number of the following job functions: Enters hours worked by department or division staff; maintains and updates sick leave, overtime hours, and vacation and holiday time. Types letters, memos, charts, labels, and reports. Enters and retrieves information using a computer. Answers emergency and non-emergency calls from the public; takes messages, screens calls, transfers calls, and provides information; receives citizen complaints. Greets visitors and customers; directs them to the appropriate area or assists them with information. Picks up, sorts, stamps and distributes mail. Files and retrieves documents. Photocopies reports, charts, memos, and other documents. Orders office supplies. Receives business license, inspections, and code reports daily; Receives, prepares, and distributes permits. Logs, distributes, and tracks subpoenas from various courts and attorneys. Enters data on all in-service and outside training registrations, firearms range reservations, test scores, completed certifications, and other pertinent training information. Adequately maintain active evidence file in accordance with accepted criminal justice practices. Provide evidence and information needed for court investigations. Prepare warranty claims and adjustments. Maintain records of clothing and equipment issued to individual officers and employees. Maintain records on assignment of all police vehicles. Maintain records on all damaged vehicles, including recording whether vehicles are damaged through the fault of officers. Maintain service records on all vehicles assigned to the department. Performs other related duties as assigned.

Requirements

Knowledge of department policies and procedures.
Knowledge of record keeping, report preparation, filing, and records management techniques.
Knowledge of correct English usage including spelling, grammar, punctuation, and vocabulary.
Knowledge of work-related computer applications.
Knowledge of basic mathematics.
Skill in the operation of standard office equipment.
Skill in the operation of computers and various software programs.
Skill in oral and written communication.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Possession of a valid driver’s license to operate the motor vehicle assigned. Requirement exists at the time of hire and as a condition of continued employment.

Nice To Haves

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education.

Responsibilities

Enters hours worked by department or division staff; maintains and updates sick leave, overtime hours, and vacation and holiday time.
Types letters, memos, charts, labels, and reports.
Enters and retrieves information using a computer.
Answers emergency and non-emergency calls from the public; takes messages, screens calls, transfers calls, and provides information; receives citizen complaints.
Greets visitors and customers; directs them to the appropriate area or assists them with information.
Picks up, sorts, stamps and distributes mail.
Files and retrieves documents.
Photocopies reports, charts, memos, and other documents.
Orders office supplies.
Receives business license, inspections, and code reports daily; Receives, prepares, and distributes permits.
Logs, distributes, and tracks subpoenas from various courts and attorneys.
Enters data on all in-service and outside training registrations, firearms range reservations, test scores, completed certifications, and other pertinent training information.
Adequately maintain active evidence file in accordance with accepted criminal justice practices.
Provide evidence and information needed for court investigations.
Prepare warranty claims and adjustments.
Maintain records of clothing and equipment issued to individual officers and employees.
Maintain records on assignment of all police vehicles.
Maintain records on all damaged vehicles, including recording whether vehicles are damaged through the fault of officers.
Maintain service records on all vehicles assigned to the department.
Performs other related duties as assigned.