Administrative Support Specialist l – Clerk of Council Office

City of Fredericksburg • Fredericksburg, VA

2d • Onsite

About The Position

Join the City of Fredericksburg’s Clerk of Council Office and become part of the vibrant historic downtown community! We are seeking a dedicated Administrative Support Specialist to provide essential support to the Clerk of Council, Mayor, and City Council. This role will initially be part-time but will transition to a full-time position with city benefits at the start of the new fiscal year in July. The City of Fredericksburg provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Requirements

• High school diploma or GED equivalent.
• At least 2 years of prior administrative experience.
• Strong organizational skills and ability to work independently.
• Proficiency in Microsoft 365 applications (Word, Outlook, Teams).
• Excellent writing skills (writing sample required during interview).
• Ability to manage multiple priorities simultaneously.
• Ability to lift up to 60 lbs.
• Successful completion of a criminal background and driving record check.

Nice To Haves

• Experience in local government is a plus.

Responsibilities

• Organize schedules and coordinate meetings efficiently.
• Prepare and distribute essential paperwork promptly.
• Serve as the primary contact for office inquiries.
• Provide assistance with problem-solving effectively.
• Draft, proofread, and finalize reports, letters, and memos with precision.
• Organize and update documents systematically for easy access.
• Ensure all written communications are accurate and professional.
• Gather and analyze information for projects or decision-making.
• Monitor inventory levels and procure necessary materials proactively.
• Duplicate documents accurately for seamless distribution.
• Organize documents for quick and easy retrieval.
• Manage incoming calls professionally and take messages accurately.
• Welcome guests warmly and direct them appropriately.
• Maintain organized systems for storing and retrieving information efficiently.
• Safeguard sensitive information in accordance with privacy policies.
• Verify and process invoices to ensure timely vendor payments.
• Maintain accurate and up-to-date financial records.
• Resolve transaction discrepancies promptly and effectively.
• Review and edit website content regularly for accuracy and relevance.

Benefits

• city benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED