Administrative Support Scheduling Clerk (#2026-496-HQPS-126) EA

Hastings County•Quinte West, ON

3d•Onsite

About The Position

Our Hastings-Quinte Paramedic Services and Emergency Services Department has an opening for a permanent full-time Administrative Support Scheduling Clerk. This position will be responsible to provide daily scheduling support while providing clerical assistance to Paramedic Superintendents. The position is also responsible for processing all accounts payables and ensuring the accuracy of expense reports. Additional assignments will include front counter duties and office support.

Requirements

Two year Business Administration Diploma from an accredited college.
Proficient in Microsoft Office applications including Word, Excel, Powerpoint, Access, and database management.
Exceptional organizational skills.
Ability to take initiative and handle multiple projects at the same time.
Ability to deal with public in complex situations.
Excellent oral and written communication skills.
Experience with organizational scheduling practices

Nice To Haves

Experience using Operative IQ is an asset.

Responsibilities

Responsible for all scheduling duties associated with special events, block fill, and paramedic training.
Monitors long and short-term leaves while facilitating scheduling during the return-to-work process.
Ensures contracts are filled in a timely manner.
Ensuring electronic message boards/websites are kept updated.
Cross-checking accuracy of meal and mileage claims.
Assisting with the management of fuel and maintenance records.
Responsible for preparing accounts payable for approval and payment and reconciling supplier statements.
Upload monthly expense reports to database for reimbursement.
Receive, record, and disburse road closures, traffics disruptions, and outbreak notices.
Supporting Health and Safety & Product Evaluation Committees.
Provide confidential departmental clerical support including taking minutes, typing, copying and filing.
Assist with maintaining an inventory of office supplies and preparing purchase orders to replenish depleted inventory.
Co-ordinate Special Events, including compiling contracts and accounts receivable.
Process both internal and external incoming and outgoing mail and courier packages.
Back-up for Administrative Assistant to process payroll.
Respond to all telephone and front counter inquiries and provide appropriate direction.
Assist with Special Projects as needed.
Other duties as may be required from time to time.