Administrative Support- Receptionist

Pantheon Data•Arlington, VA

1d•$30,000 - $60,000•Onsite

About The Position

This position provides high-level front-office and administrative support for the U.S. Trade and Development Agency (USTDA). You will serve as a primary point of contact for internal and external communications, manage the reception area, and handle essential administrative logistics, including supply inventory and document preparation.

Requirements

1–3 years of experience in a professional office environment as a support assistant, receptionist, or equivalent position.
Proficiency in office software (Microsoft Outlook, Teams, Word, PowerPoint, and Excel) and standard office equipment.
Effective written and verbal communication skills for interacting with various individuals.
U.S. Citizenship with the ability to obtain and maintain a Secret Security clearance.

Nice To Haves

Strong organizational and customer service skills.
Ability to respond flexibly and provide rapid assistance when needed.
Higher education is preferred.

Responsibilities

Staff the Agency reception areas, greeting high-level guests and managing the professional appearance of the front office.
Handle incoming phone calls, emails, and physical mail, ensuring accurate routing and professional interaction with all stakeholders.
Perform various administrative tasks, including data entry, filing, and creating/distributing correspondence and reports.
Track the inventory of office supplies and proactively notify the administrative office when replenishment is required.
Maintain records of receipt and mailing dates while ensuring the appropriate shipping of packages and letters.
Manage calendars and schedule meetings and appointments to ensure smooth operational flow.
Efficiently manage multiple tasks and prioritize work in a time-sensitive environment.