Administrative Support / Receptionist

Magnus Management Group LLC•Washington, DC

5d•Onsite

About The Position

Magnus Management Group is seeking an Administrative Support / Receptionist for a full-time, W-2 employee position supporting the US Department of Agriculture (USDA) in Arlington, VA. This role requires a Secret clearance and involves a 5-year contract. The position is on-site and requires 40 hours per week. The ideal candidate will have 1-3 years of experience in a professional office environment, a high school diploma (higher education preferred), and proficiency in Microsoft Office Suite and other relevant software.

Requirements

1–3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position
High School diploma required
Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication
Ability to manage the receptionist area
Effective written and verbal communication skills for interacting with various individuals
Experience collecting, sorting, and distributing incoming mail
Ability to maintain records of receipt, mailing dates, and other required information
Ability to ensure appropriate mailing and/or shipping of packages, letters, etc.
Experience managing calendars, scheduling meetings, appointments, and greeting high‑level guests
Experience creating and distributing correspondence, reports, and other documents
Experience providing general office support like various administrative tasks, data entry, filing, and customer service
Experience with upkeep and setting up of all conference and training rooms
Proficiency in office software and equipment
Ability to manage multiple tasks and prioritize effectively
Physical ability to move large number of files and/or file boxes

Nice To Haves

Higher education preferred

Responsibilities

Handle phone calls, emails, and mail, serving as the point of contact for internal and external communication.
Manage the receptionist area.
Collect, sort, and distribute incoming mail.
Maintain records of receipt, mailing dates, and other required information.
Ensure appropriate mailing and/or shipping of packages, letters, etc.
Manage calendars and schedule meetings and appointments.
Greet high-level guests.
Create and distribute correspondence, reports, and other documents.
Provide general office support including administrative tasks, data entry, filing, and customer service.
Manage upkeep and setup of all conference and training rooms.
Utilize office software and equipment effectively.
Manage multiple tasks and prioritize effectively.