Administrative Support, Reception

DNV • Dublin, OH

6d • Hybrid

About The Position

The Administrative Support, Reception role is responsible for the reception area of the Mid/Downstream and Lab (MDL) Service Area building. In addition, the position leads the procurement process, ensures office supplies are stocked, handles domestic and international shipping, and provides catering for meetings and guests in the Dublin, OH office. This position is in our Dublin, OH office (5 days a week).

Requirements

• High school graduate
• Demonstrated proficiency with procurement and shipping systems, such as Basware
• Thorough commitment to operational excellence and internal and external customer service
• Strong written and verbal English communication skills
• We conduct pre-employment drug and background screening

Nice To Haves

• Proficiency with MS Office (Word, PowerPoint, Excel, Teams, and SharePoint)
• Ability to thrive in a fast-paced, high-performance, collaborative environment as a team player and take ownership in solving problems and/or finding solutions

Responsibilities

• Greet and brief visitors on the safety requirements of the facility and ensure they sign-in and sign-out.
• Answer phone and direct calls.
• Handle mail and deliveries, including domestic and international shipping needs of the facility.
• Order meals for company breakfasts and lunches.
• Ensure office supplies are adequately stocked and maintain order in the supply rooms.
• Create requisitions to create Purchase Orders (POs) as requested by office personnel and ensure compliance with company policies and procedures.
• Process invoices to include correct project or overhead code.
• Order supplies and reconcile charges made to the company credit card.
• For new hires, coordinate with employees for on-boarding documentation in compliance with company policy.
• Incorporate use of CoPilot for efficiency improvements.
• Keep MS Outlook and Teams open and respond promptly to requests to acknowledge receipt and provide feedback on estimated time of completion.
• Other administrative tasks, as requested.

Benefits

• Generous paid time off (vacation, sick days, company holidays, personal days)
• Multiple Medical and Dental benefit plans to choose from, Vision benefits
• Spending accounts – FSA, Dependent Care, Commuter Benefits, company-seeded HSA
• Employer-paid, therapist-led, virtual care services through Talkspace
• 401(k) with company match
• Company provided life insurance, short-term, and long-term disability benefits
• Education reimbursement program
• Flexible work schedule with hybrid opportunities
• Charitable Matched Giving and Volunteer Rewards through our Impact Program
• Volunteer time off (VTO) paid by the company
• Career advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED