Administrative Support Manager

Penn State University • Ferguson Township, PA

3d • Hybrid

About The Position

The Department of Kinesiology, in the College of Health and Human Development, invites applications for an Administrative Support Manager. The Administrative Support Manager (Senior Manager) for the Department of Kinesiology is responsible for overseeing and managing the administrative support activities and operations of the unit. This role involves working closely with the Department Head, Associate Department Head, Program Directors, as well as the Administrative and Research Staff to ensure effective administration of academic programs, budget and grant management, and compliance with university policies. The position requires strong leadership and organizational skills to manage daily operations, supervise staff, and coordinate various administrative functions across the department.

Requirements

• Bachelor's Degree
• 10+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted

Nice To Haves

• Experience in higher education administration, business administration, human resources processes, and with finance and grants management a plus.
• Familiarity with University systems including, LionPath, Workday, SIMBA, SIMS, Adobe Sign, Office 365.
• Excellent leadership, communication
• Demonstrated ability to be proactive, solve-problems, and take initiative.
• Detail-oriented with a genuine appreciation for working with diverse audiences.
• Must be able to maintain confidentiality with highly sensitive data and information.
• Demonstrated commitment to building an inclusive and team-oriented culture within the department.

Responsibilities

• Oversee daily administrative functions for the Department of Kinesiology.
• Establish and assign priorities, oversee workflows, ensure schedules are maintained and deadlines are met, and develop procedures to ensure operational effectiveness, as well as ensure compliance with university and college policies.
• Provide assistance and collaborates with other units and staff to achieve unit goals; compile and analyze data for a variety of reports, grants, contracts and programs.
• Direct, supervise, and evaluate the work of support staff(e.g., administrative support staff work involving departmental/program support (undergraduate and graduate), financial activities, and faculty affairs.
• Manage all departmental hiring, as well as oversees visiting scholar appointments.
• Manage departmental and program finances and budgets, maintaining accountability for all budget expenditures, as well as manage payroll.
• Prepare financial and operational reports, and partner with financial offices to plan and forecast short- and long-range budgets.
• Manage external grants and awards at the department level, ensuring compliance with sponsoring agency requirements and university policies, as well as in coordination with the College’s Research Office (e.g., primarily post-award management).
• Plan, prioritize, and coordinate various facilities issues, building access, safety, and minor renovations, serving as the liaison with the College's Facilities and Operations Office.
• Act as liaison with various College and University offices, including Human Resources and Finance.
• Establish workplace norms that promote excellent customer service.
• Manage additional projects, strategic initiatives, and responsibilities as assigned by Kinesiology leadership.
• Provide input into the unit's strategic plan and long-term initiatives; identify growth opportunities, and make recommendations to leadership on process and procedure changes.
• Represent the Department with both internal and external stakeholders and strategically foster relationships.

Benefits

• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees