Administrative Support Manager

Education & Training Resources LLC•Batesville, MS

About The Position

Directs, administers and monitors the Center’s financial and administrative operations, overseeing the following departments and/or functions: finance, accounting, purchasing, property, data integrity, facilities, logistics and maintenance, transportation, health and wellness, food service. Provides training, assessment, and leadership for assigned staff. Adheres to and enforces all Center, ETR, and DOL policies and procedures, including but not limited to: Federal Acquisition Regulations, Federal Register, Policy and Requirements Handbook, Standard Operating Procedures, etc. May act as Center Director in absence of same. Acts as trusted advisor to the Center Director and is a member of the senior leadership team Coordinates and leads the internal audit assessment. Establishes budget and cost controls for the Center. Monitors spending and funding status of the contract, establishing short and long term plans to ensure optimum allocation of resources. Negotiates contracts with vendors and partners on behalf of the Center. Analyzes data, develops and submits accurate and timely reports, remediation plans, strategic plans, surveys, etc. to the Center Director and ETR Corporate Office. Ensures compliance in all areas of finance, records management, data integrity, maintenance, property, purchasing, wellness, etc. Directs acquisition and purchasing in accordance with ETR and Job Corps policies and guidelines. Plans, organizes and controls the use of overtime and on-call staff to insure compliance with Center and ETR policy and procedures. Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization.

Requirements

Working knowledge of FAR, governmental accounting and budgeting; working knowledge of accounting practices and principles
Proven skills in the operational management of support services such as food service, health services, finance, purchasing, maintenance and logistics, etc.
Demonstrated leadership abilities; excellent written/verbal communication and organizational skills
Ability to perform effectively in an atmosphere of multiple and conflicting demands
Proven ability in establishing and maintaining effective working relationships with DOL and community officials, contractors, developers, vendors, etc.
Demonstrated ability to prepare and analyze comprehensive and technical reports and data.
Proven ability to plan, organize and establish priorities for action in conjunction with others.
Proficient in the use of a personal computer and working knowledge of MS Word, Excel, Outlook, etc.
Bachelors Degree in Business Administration or related field
Four years of proven work-related experience in increasingly responsible positions in finance and administration to include 2 years experience in a high-level management capacity.
Must possess a valid driver’s license with an acceptable driving record.

Responsibilities

Directs, administers and monitors the Center’s financial and administrative operations, overseeing the following departments and/or functions: finance, accounting, purchasing, property, data integrity, facilities, logistics and maintenance, transportation, health and wellness, food service.
Provides training, assessment, and leadership for assigned staff.
Adheres to and enforces all Center, ETR, and DOL policies and procedures, including but not limited to: Federal Acquisition Regulations, Federal Register, Policy and Requirements Handbook, Standard Operating Procedures, etc.
May act as Center Director in absence of same.
Acts as trusted advisor to the Center Director and is a member of the senior leadership team
Coordinates and leads the internal audit assessment.
Establishes budget and cost controls for the Center.
Monitors spending and funding status of the contract, establishing short and long term plans to ensure optimum allocation of resources.
Negotiates contracts with vendors and partners on behalf of the Center.
Analyzes data, develops and submits accurate and timely reports, remediation plans, strategic plans, surveys, etc. to the Center Director and ETR Corporate Office.
Ensures compliance in all areas of finance, records management, data integrity, maintenance, property, purchasing, wellness, etc.
Directs acquisition and purchasing in accordance with ETR and Job Corps policies and guidelines.
Plans, organizes and controls the use of overtime and on-call staff to insure compliance with Center and ETR policy and procedures.