Administrative Support Manager (Office of Public Safety)

DeKalb County•Decatur, GA

5h•Onsite

About The Position

The Administrative Support Manager (Office of Public Safety) is responsible for supervising, directing, and evaluating assigned staff, organizing and prioritizing work, ensuring departmental compliance with regulations, managing the department budget, overseeing procurement activities, administering accounts payable and receivable, managing grant funds, processing various documentation, operating office equipment, and communicating with various stakeholders. This role involves strategic planning, financial management, and ensuring operational efficiency within the Office of Public Safety.

Requirements

Bachelors degree in Business, Accounting, Public Administration or related field.
Five years of progressively responsible experience in public administration, accounting, or budget administration/preparation.
Lead or supervisory experience.
Experience with personal computer operations, including word processing, spreadsheet, database, presentation, internet, and e-mail software.
Knowledge of local, state, and federal procurement rules and regulations.
Ability to manage department accounts payable and receivable functions.
Ability to administer grant funds and ensure compliance with grant guidelines.
Strong communication and interpersonal skills.

Responsibilities

Supervises, directs, and evaluates assigned staff, including developing work schedules, reviewing timesheets, and handling employee concerns.
Organizes, prioritizes, and assigns work to subordinates, ensuring they have the necessary resources and monitoring work progress.
Ensures departmental compliance with all applicable codes, laws, rules, regulations, standards, policies, and procedures, including safety regulations.
Manages the department budget, including creating forecasts, monitoring expenditures, and preparing reports.
Manages procurement activities for services, supplies, equipment, and materials, ensuring compliance with regulations.
Manages department accounts payable and receivable functions, including reviewing invoices, processing journal entries, and maintaining records.
Administers grant funds, including identifying sources, writing applications, ensuring compliance, and monitoring fund allocation.
Processes various documentation related to department operations, including financial and employee-related documents.
Operates a personal computer and other office equipment to perform job duties.
Communicates with County Officials, supervisor, employees, contractors, and the public to coordinate activities and resolve issues.