Administrative Support II (1873)

Solution One Industries•Fort Detrick, MD

5d•Onsite

About The Position

Solution One is seeking an Administrative Support Level II for our client site in Fort Detrick, MD. The successful candidate will have outstanding skills and will be committed to working with others to deliver best-in-class, unparalleled excellence in customer service and satisfaction. The Administrative Support Level II provides comprehensive administrative, clerical, and operational support to the Army Medical Logistics Command (AMLC) Force Projection Directorate (FPD). The incumbent supports medical logistics, force projection, readiness, and mission support activities by maintaining records, managing data, coordinating schedules, preparing correspondence, and assisting with reporting requirements. This position plays a critical role in supporting Army Prepositioned Stocks (APS), Unit Deployment Packages (UDP), Medical Materiel Readiness Program (MMRP), Foreign Military Sales (FMS), and Medical Logistics Support Team (MLST) operations through efficient administrative management and information processing.

Requirements

Associate degree in Business Administration, Office Management, Logistics, or related field; equivalent experience may be substituted.
Minimum of three (3) years of administrative, clerical, program support, or office management experience.
Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
Experience managing records, reports, databases, and administrative correspondence.
Strong organizational and time management skills with the ability to prioritize multiple tasks.
Knowledge of office administration principles, records management, and business practices.
Ability to collect, organize, validate, and report information from multiple sources.
Ability to prepare professional correspondence and reports in accordance with organizational standards.
Strong written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information appropriately.
Ability to work independently and collaboratively within a fast-paced mission environment.
Strong attention to detail and commitment to accuracy.
Must be able to obtain and maintain all required Government installation access credentials and satisfy applicable background screening requirements necessary for contract performance. This may include a National Agency Check with Law and Credit (NACLC) / Tier 3 (T3) investigation if required by the Government.

Nice To Haves

Experience supporting Army, Department of Defense (DoD), or medical logistics organizations.
Familiarity with Army administrative processes, correspondence procedures, and records management requirements.
Experience providing administrative support for logistics, supply chain, readiness, or force projection programs.
Knowledge of Army Regulation (AR) 25-50, Preparing and Managing Correspondence.

Responsibilities

Provide administrative and clerical support for AMLC FPD programs, projects, and daily operations.
Coordinate meetings, schedules, travel arrangements, and administrative actions for Government and contractor personnel.
Maintain official records, electronic files, correspondence, reports, and administrative documentation.
Track suspense actions, taskers, deliverables, and action items to ensure timely completion.
Gather, collect, verify, track, and maintain data from multiple sources to support mission requirements.
Input, update, and manage information utilizing Government systems, Microsoft Office applications, and other approved software platforms.
Compile reports, spreadsheets, statistical data, charts, graphs, presentations, and readiness metrics.
Assist with the preparation and distribution of recurring and ad hoc management reports supporting FPD leadership.
Prepare and format memorandums, letters, executive summaries, meeting minutes, briefing materials, information papers, and other official correspondence.
Review documents for accuracy, completeness, grammar, formatting, and compliance with Army correspondence requirements.
Support document management and records retention activities in accordance with applicable regulations and organizational policies.
Assist with staffing and routing documents through appropriate review and approval channels.
Support administrative functions associated with medical logistics, inventory management, supply operations, and force projection activities.
Develop and maintain tracking tools, databases, and workflow processes that improve operational efficiency and accountability.
Provide information and documentation regarding office procedures, business processes, and administrative requirements.
Assist leadership with special projects, research efforts, data calls, and mission analysis requirements.