Administrative Support II - ZOO

Sedgwick County•Wichita, KS

2d•Onsite

About The Position

Manages incoming phone calls, directs visitors, and provides administrative support for the Zoo President and CEO as needed. Oversees office supply and uniform inventory and distribution, maintains administrative conference rooms and break areas, coordinates Lunch and Learn events and Zoo vehicle checkout procedures, and distributes mail and packages daily. Maintains the Zoo’s intranet, monitors emergency communications, and performs monthly safety checks.

Requirements

High School Diploma or equivalent.
One year of experience in customer service, administrative work, or related field.
Valid US driver’s license without restrictions.
Current proof of automobile insurance.

Nice To Haves

Two years of experience providing customer service in an office setting.
Associate’s degree in business management or a related field.

Responsibilities

Answer incoming Zoo phone lines and connect callers to proper departments.
Direct administrative visitors to proper personnel.
Assist Zoo President and CEO with correspondence, creating/maintaining spreadsheets and presentations through a variety of computer applications, and executing off-site errands as needed.
Assist in setup/teardown for Board of Director meetings such as equipment, catering, etc.
Help update and maintain Zoo’s intranet (Eline), including calendar, announcements, and other relevant content.
Maintain the cleanliness and organization of the administrative conference rooms and break areas. Ensure supplies are well stocked. Prepare coffee as needed.
Communicate with Zoo staff via radio.
Monitor emergency phone line and weather radio.
Complete monthly fire extinguisher safety check for the Administration building.
Receive, order, and process all supply requests.
Maintain the appropriate “on hand” levels of office equipment and supplies.
Coordinate uniform ordering, inventory, distribution, and recordkeeping for Zoo staff, including maintaining accurate stock levels and issuance records.
Coordinate Lunch and Learn events, including scheduling, arranging catering through SSA or outside vendors, and purchasing/picking up food and supplies as needed.
Coordinate Zoo vehicle checkout procedures, maintain related records, and assist staff with vehicle access and information as needed.
Make suggestions for purchase of eco-friendly supplies, ensuring conservation initiatives are followed.
Process outgoing and incoming mail products and shipments.
File records, including blueprints as needed.
Purchase goods both on and off Zoo grounds, as requested with approval, staying within assigned budget.
Ensure the correct GL account is used for purchasing.
Ensure goods are received, verified, and distributed to proper location.