Administrative Support I, Accessibility Resources LW7697

Stetson University • Gulfport, FL

17h • Onsite

About The Position

The Administrative Support I serves as the primary administrative and reception point of contact for Accessibility Resources. This position provides essential operational, clerical, and student-facing support to ensure timely, confidential, and compliant delivery of disability-related services within the College of Law.

Requirements

• Demonstrated administrative or clerical experience
• Strong organizational skills with the ability to prioritize, multitask, and exercise sound judgment
• Ability to adapt to changing priorities, deadlines, and operational needs
• Excellent attention to detail and follow-through
• Ability to handle sensitive and confidential information with discretion
• Strong written and verbal communication skills
• Ability to work effectively in a fast-paced, student-centered environment as a positive team member
• Commitment to advancing diversity, equity, inclusion, and accessibility
• High School diploma required.
• One to three years of clerical experience is required
• Demonstrated interest in working within a university environment committed to inclusive excellence, collaboration, and community engagement
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, & Teams), Argos, Banner, Examplify, Canvas, & Symplicity’s Accommodate

Nice To Haves

• Experience in an educational setting preferred
• Executive experience preferred
• A.A./A.S. degree strongly preferred
• Willingness to work occasional evenings or weekends
• Ability to support and uphold the University’s Mission and Values in their role

Responsibilities

• Serve as the front-line receptionist for Accessibility Resources, providing courteous, professional, and inclusive customer service
• Monitor the ADA email inbox and calendar; respond to general inquiries and route complex matters to Accessibility Team members as appropriate
• Assist students with MPRE and bar exam accommodation history forms and documentation as needed.
• Schedule appointments, manage calendars, and coordinate office coverage
• Maintain secure and confidential student records and files
• Provide testing support, including proctor scheduling and assistance, and preparation of testing materials and equipment
• Manage testing rooms, including securing exam materials, signage, equipment readiness, and general upkeep
• Perform accurate data entry related to student accommodations and records within software systems and databases, in collaboration with institutional partners
• Process and track purchase requests & invoices, including contracted services such as captioning, transcription, and ASL interpreting
• Manage office supply inventory, auxiliary aid inventory and ensure execution of required user license agreements
• Maintain accessibility compliance logs and submit facilities work orders as needed
• Prepare and distribute correspondence as directed, including mail processing and internal communications
• Notify faculty of accommodations granted in their courses
• Record and maintain notes from interoffice meetings
• Perform general administrative tasks including filing, copying, answering phones, and posting announcements
• Update standard operating procedures manual
• Foster a collaborative, respectful, and service-oriented work environment
• Perform other duties as assigned

Benefits

• Work authorization sponsorship may be available for this position. However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally-mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply, but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S. immigration regulations and institutional policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED