Administrative Support Coordinator - Philosophy
About The Position
Working under the general supervision of the Department Chair, the Philosophy Administrative Support Coordinator is responsible for a variety of complex administrative and specialized office functions to support the Philosophy Department. Duties include but are not limited to class scheduling, tracking financial transactions, reconciling budgets, organizing documentation and committees for candidates for retention, promotion and tenure, personnel processes including recruitment and payroll, and other specialized projects. This position requires a detailed understanding of numerous policies and procedures within the College and University. This position is paid under the 11/12 pay plan, where salary for 11 months is distributed over 12 months with JULY off (with pay, benefits, and vacation/sick leave accrual continuing through months off). This position is eligible for full benefits, including medical, dental, vision and CalPERS retirement.
Requirements
- Thorough knowledge of office systems and ability to use a broader range of technology, systems, and software packages.
- Excellent organizational skills and the ability to establish multiple priorities.
- Ability to independently coordinate and plan for overlapping assignments while maintaining a high degree of accuracy.
- Ability to independently interpret, communicate and apply a wide variety of policies and procedures, including in situations where specific guidelines may not exist.
- Working knowledge of budget policies and procedures.
- Ability to perform standard business math and track financial data to monitor department expenditures and budgets.
- High school diploma or its equivalent.
- Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience).
Responsibilities
- Class scheduling
- Tracking financial transactions
- Reconciling budgets
- Organizing documentation and committees for candidates for retention, promotion and tenure
- Personnel processes including recruitment and payroll
- Other specialized projects
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- CalPERS retirement
- Pay, benefits, and vacation/sick leave accrual continuing through months off
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
