Administrative Support Coordinator II - Communication Studies
About The Position
The Administrative Support Coordinator II (ASC II) is responsible for the daily administration of the office, providing full-scope administrative support to the department chair and faculty in the Communication Studies Department. This role works in conjunction with the department chair to administer, coordinate, and evaluate department operations and fulfill the administrative responsibilities of the program. The ASC II handles a wide variety of operational tasks, including budget management, scheduling, enrollment, hiring and personnel, purchasing, equipment management, and travel coordination for faculty and students. This position serves as an alternate point of contact for students, faculty, staff, and the general public in the absence of the ASC I and ensures adherence to department, college, and university policies for all administrative procedures. The ASC II provides continuity of operation and practice, especially given the department chair's elected term, and must be able to work independently under general supervision to learn department, college, university, and CSU politics and procedures.
Requirements
- Excellent organizational and time management skills.
- Ability to set priorities for self and others.
- Ability to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
- Ability to adapt to changing policies, procedures, and technology.
- Ability to learn, interpret, and apply policies and procedures independently.
- Ability to use judgment and discretion when precedents do not exist.
- Ability to analyze operational and procedural problems to develop, recommend, and evaluate solutions.
- Working knowledge of, or ability to quickly learn, University infrastructure, policies, and procedures, including budget policies and procedures.
- Ability to analyze resource allocation and project needs as they relate to departmental operations.
- Ability to perform standard business math, including calculating ratios and percentages, tracking financial data, and making projections requiring some inference.
- High school diploma or its equivalent.
- Type 45 wpm.
- Five years of general office support or technical experience.
- Authorization to work for any employer in the U.S.
Nice To Haves
- Training at a vocational school or full-time college education may be substituted for up to three years of the required experience on a year-to-year basis.
Responsibilities
- Manage the daily administration of the office.
- Provide full-scope administrative support to the department chair and faculty.
- Administer, coordinate, and evaluate department operations.
- Fulfill the administrative responsibilities of the program.
- Handle budget management.
- Manage scheduling.
- Oversee enrollment processes.
- Support hiring and personnel administration.
- Manage purchasing.
- Oversee equipment management.
- Coordinate travel for faculty and students.
- Serve as an alternate point of contact in the office.
- Ensure adherence to department, college, and university policies for all administrative procedures.
- Provide continuity of operation and practice.
- Learn department, college, university, and CSU politics and procedures.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Retirement participation in the Public Employees' Retirement System
- Educational benefits for eligible employees
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
