Administrative Support Clerk

Clerk and Comptroller, St. Lucie County•Fort Pierce, FL

1d•Onsite

About The Position

Provides administrative support to the Clerk, Chief Operations Officer, Chief Compliance Officer, and Chief Administration Officer. Provides support to department managers and interacts with all levels of leadership within the organization in addition to the public. Assists with special projects and event planning.

Requirements

Bachelor’s degree from an accredited four-year college or university; or four years of directly related experience; or equivalent combination of education and experience.
Possess excellent customer service and interpersonal skills to establish and maintain cooperative, tactful, effective, and harmonious working relationships with co-workers, attorneys, external agencies, and the public.
Skilled in speaking clearly and distinctly, both in person and on the telephone, using appropriate vocabulary and grammar to communicate routine and complex information in a manner that is understandable and respectful.
Excellent writing skills to compose general correspondence using correct grammar and punctuation and using tone and format appropriate for the intended audience.
Strong computer skills with proficiency in desktop office solutions, such as Microsoft Office Suite, database applications, email, .pdf file attachments, internet search tools, and various computer peripheral devices.
Knowledge of a wide range of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures, office equipment and terminology.
Ability to learn and understand specialized information, including codes, rules, policies, procedures, forms, and legal terms, and apply that knowledge in carrying out job assignments accurately and efficiently.
Ability to work with confidential and/or sensitive data; interpret and comply with state and federal guidelines.
Have strong organizational skills with ability to prioritize work in an environment that includes frequent interruptions and simultaneous detailed attention to multiple tasks.
Dependable and able to meet the assigned work schedule.
Must be flexible as work assignments may frequently change.
Ability to work independently with little supervision and exercise good judgement and discretion.
Comply with legal advice restrictions of the Clerk of the Circuit Court & Comptroller’s Office.

Responsibilities

Provides high-level administrative support in preparation of meeting minutes, reports, memos, letters, and statements and other documents, using word processing, spreadsheet, database, or presentation software.
Maintains administrative appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Provides support to management regarding office’s internal and external communications.
Assists in the planning of office public relations campaigns, including strategies and tactics to increase the office’s visibility and enhance its internal and external perception.
Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
Submits and tracks maintenance work orders.
Represents Administration by attending meetings in the Clerk’s absence, speaking for the Clerk as guided.
Assists legal department as needed.
Develops and implements special projects and event planning.
Other duties as assigned by Clerk of Courts and/or Chiefs