Administrative Support Associate

UNC-Chapel Hill • Chapel Hill, NC

2d • Onsite

About The Position

The Administrative Support Associate (ASA) is typically the first person encountered by visitors and callers to the department. Since the ASA is stationed in the department main office, they experience a very high level of interruption and distraction. The largest part of the ASA’s job is faculty support: answering questions, helping with tasks, informing faculty about policies and procedures, and directing them to other people and resources as appropriate. The ASA’s many other duties include general office tasks like distributing mail and keeping copiers running. They will also be responsible for gathering, organizing, and maintaining records. The ASA will be the main person handling space issues for the department, which includes making space reservations and coordinating with Facilities as needed to handle issues in multiple buildings. They are also responsible for purchasing and parts of the department website.

Requirements

• Ability to handle a high level of interruption and distraction.
• Skills in gathering, organizing, and maintaining records.
• Experience with purchasing.
• Familiarity with website management.

Responsibilities

• Serve as the first point of contact for visitors and callers.
• Provide faculty support, including answering questions, assisting with tasks, and informing them about policies and procedures.
• Handle general office tasks such as distributing mail and maintaining copiers.
• Gather, organize, and maintain records.
• Manage space reservations and coordinate with Facilities for space-related issues across multiple buildings.
• Handle purchasing responsibilities.
• Manage parts of the department website.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed