Administrative Support Associate

Greene County Board of Commissioners•Beavercreek, OH

1d•Onsite

About The Position

The full performance level class works under general supervision & requires considerable knowledge of clerical and secretarial procedures; administrative support procedures; office processes, procedures and policies to perform routine and non-routine administrative support activities.

Requirements

High School Diploma or General Equivalency Diploma (G.E.D.)
24 mos. experience in office practices and processes
Valid Ohio Driver's License
Equivalent of Minimum Class Qualifications for Employment may be substituted for the education and/or experience required.
Education and Experience may not be substituted for mandated licensure/certification.

Responsibilities

Answers telephones including directing calls and visitors, taking messages and providing routine information
Answers inquiries
Greets general public visiting offices
Processes incoming and outgoing mail, emails and various correspondence
Distributes visitor guides and event calendars
Maintains designated office areas
Tracks inventory and restocks promotional materials and printers
Event research and support
Calendar management
Keeps deliveries and workflow organized and on time
Assembles sales kits and welcome packets
Prepares weekly deliveries to hotels and community partners
Cuts and assembles signs
Assists in special projects
Prepares booth set up and convention materials
Assists with physical event preparation, including loading materials for deliveries, setting up booths, supporting on-site convention and event setups and breakdowns and unloading materials
Photo and video asset management
Event attendance and economic impact tracking
Conducts tourism-based research in order to collect articles related to the department, hospitality industry & economic development
Social media content research and support
Performs routine data entry
Updates the Customer Relationship Management (CRM) database system
Creates basic charts, forms and inter office communications such as weekly and monthly calendars, reminders, etc.
Contacts chambers and stakeholders to keep information up to date and relevant
Updates the website calendar
Performs miscellaneous duties to facilitate operational efficiencies (making copies, printing name badges, pulling files etc.)
Receives and verifies deliveries for accuracy and completeness
Supports team in the field with deliveries, booth shifts and interoffice pickup
Performs others duties of a similar nature or level as assigned