Administrative Support Associate

Auburn University • Luverne, AL

12d • Onsite

About The Position

The Alabama Cooperative Extension System (ACES/AAES) is recruiting for an Administrative Support Associate I/II in Crenshaw County. This role provides essential services, advice, and assistance with administrative, financial, and clerical tasks, as well as other support for programs within the Crenshaw County Extension Office. The Alabama Cooperative Extension System is the outreach organization for the land grant mission of Alabama A&M University and Auburn University, delivering science-based educational programs to improve the quality of life and economic well-being of Alabama residents.

Requirements

• High school diploma or equivalent.
• Level I: 2 years experience in clerical and administrative support services.
• Level II: 4 years experience in clerical and administrative support service. Experience must include at least 2 years at the preceding level or equivalent.
• Proficiency with computers and software programs including Windows, Microsoft Office, Word, Excel, PowerPoint, Access and other similar programs is essential.

Nice To Haves

• Degrees may be accepted in lieu of experience.
• Experience and knowledge of Quicken, ADOBE and publisher software; experience updating websites and the utilization of social media in the workplace and skilled with multi-tasking are highly desirable.

Responsibilities

• Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and website maintenance.
• Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks.
• Advises staff, students, administrators, and clients of standard policies or procedures.
• Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head.
• Manipulates and prepares data and other information, databases, or reports using a computer.
• May be asked to design flyers, compile newsletters, or other marketing materials to promote Extension programming.
• May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.

Benefits

• Medical, dental, and vision insurance options
• 4 weeks of vacation accrued each year
• 96 hours of sick leave accrued annually
• 7 paid holidays in addition to 2 weeks of paid leave during Christmas/New Years when the University closes
• 6 weeks of paid parental leave for the birth or adoption of a child (available for BOTH moms & dads)
• AU tuition assistance for you and your dependents after a year of service
• Generous state retirement plan along with other voluntary retirement plan options and benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED