Administrative Support Assistant
About The Position
Nelson Mullins, an AmLaw 60 firm, is seeking a highly organized and detail-oriented Administrative Support Assistant with fluency in Korean to join our International and Immigration team in Atlanta. The Administrative Support Assistant provides administrative and operational support to attorneys and paralegals within the Firm’s Immigration Practice Group. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. This position is responsible for providing comprehensive billing and administrative support to attorneys and legal staff in a fast-paced professional environment. Key responsibilities include preparing and organizing prebills for attorney review, coordinating invoice creation and follow-up on billing matters, processing attorney reimbursement requests and check requests, and managing credit card payments for client invoices. The role also supports matter management activities by submitting and tracking client matter number requests, coordinating folder creation requests, and maintaining organized electronic records within NetDocuments (ND). Additional responsibilities include processing incoming mail, printing and preparing legal documents, coordinating payments to third-party vendors, maintaining department trackers and internal reports, reserving conference rooms, and providing general administrative support to ensure efficient day-to-day operations across the team.
Requirements
- Fluency in Korean, with the ability to speak, read, and write proficiently
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- High level of professionalism, discretion, and the ability to handle confidential information
- Proficiency with Microsoft Office Suite
- Proficiency with document management systems
- Ability to work both independently and collaboratively in a team-oriented environment
- Strong attention to detail
- Reliability in follow-through
- Ability to effectively manage multiple priorities in a fast-paced setting
Nice To Haves
- Prior experience in a law firm or professional services environment
- Exposure to immigration law
- Experience with legal billing processes
- Familiarity with NetDocuments or similar document management systems
- Strong client service mindset
Responsibilities
- Preparing and organizing prebills for attorney review
- Coordinating invoice creation and follow-up on billing matters
- Processing attorney reimbursement requests and check requests
- Managing credit card payments for client invoices
- Submitting and tracking client matter number requests
- Coordinating folder creation requests
- Maintaining organized electronic records within NetDocuments (ND)
- Processing incoming mail
- Printing and preparing legal documents
- Coordinating payments to third-party vendors
- Maintaining department trackers and internal reports
- Reserving conference rooms
- Providing general administrative support to ensure efficient day-to-day operations across the team
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
