Administrative Support Assistant, UT Extension, Coffee County: UTIA

University of Tennessee•Manchester, TN

7h•Onsite

About The Position

The UT Extension office in Coffee County is seeking an Administrative Associate to provide essential support to county staff and clientele. This role involves managing calendars, coordinating travel, handling expense reports, ordering supplies, maintaining office organization, and supporting various programmatic projects and events. The position reports directly to the County Director.

Requirements

High school graduate or equivalent.
1-3 years of office environment work experience.
Prior experience or background knowledge of Extension.
Experience working with the public.
Must have a valid driver’s license.
Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.
Computer knowledge (Word, Excel), typing skills and bookkeeping skills.
Ability to self-start.
Knowledge and ability to maintain good public relations with local community.
General knowledge of office equipment.
Basic knowledge of working with budgets and/or bookkeeping.
Ability to multitask and maintain the county office when all other staff may be in the field serving clientele.

Nice To Haves

Classes from a community college or vocational/business school in computer and office skills.
CAP rating (training in accounting, office management, office technology, and business administration).

Responsibilities

Answer phones, scheduling, routing requests, checking mail and e-mail, running errands.
Bookkeeping including, but not limited to accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventory, time entry, annual and sick leave balances using DASH, and travel reports.
Compile yearly calendar, schedule of events, and maintain calendar for conference room.
Produce newsletters materials, maintain list of participants and sponsors, and complete correspondence to assist agents and program assistants with various types of programs.
Order office supplies and postage as needed and ensure proper care and maintenance of all equipment.
Provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, sex, disability, religion, or veteran status.