Senior Administrative Specialist - County Administration and Extension

Scott County, Minnesota•Shakopee, MN

4d•Onsite

About The Position

This position serves in a multitude of ways to provide customer service, support, and program coordination in the County Administration and Extension offices. Provides technical, administrative, and program support work requiring the exercise of independent judgment. Provides general and specific information regarding Scott County, administration, and extension services to customers, staff, members of the public, and local, and state agencies. Completes and assists with special projects assigned by the department supervisor.

Requirements

Equivalency of high school graduation and three years of related work experience.
Intermediate level skills in MS Office and Google programs.
A reliable form of transportation for the performance of work responsibilities.

Nice To Haves

Experience in a local government setting.

Responsibilities

Serves as front desk coordinator in both County Administration and Extension offices, providing customer service, support and assistance in a variety of administrative functions; provides administrative, technical, and general information to department heads, administrative staff, elected officials, general public, and local, state, and federal agencies.
Act, as a liaison and recognized point of contact for internal and external customers needing assistance, answering general and specific questions particular to county administration and extension services; maintains knowledge of department and specialized services to receive and direct callers, walk in customers, and email correspondence as needs dictate.
Utilizes various internal and state-run systems for completion of work.
Performs meeting coordination for management to include booking appropriate space, communication with participants, creating or compiling materials, and generating and distributing and minutes.
Researches, compiles, creates, and maintains, a variety of documents, forms, procedures, and communication tools for internal and external use.
Main point of contact for vendors and suppliers to procure and manage supplies and materials needs for the department.
Publishes information and notices in newspapers, intranet, and internet for use by businesses, taxpayers, governmental units, and other county departments.