Administrative Support Assistant, Residence Life
About The Position
The Residence Life Office is looking for a dynamic and energetic individual to join its team. The Administrative Support Assistant is a vital part of the team in helping to continue the vision and mission of the department. They are responsible for providing administrative support for the Assistant Director and Coordinators of a residential area housing up to 1,800 students. This position will support the general administrative functions in addition to serving as a resource to the Office of Residence Life and Division of Student Affairs' work unit, which includes up to 4 professional staff and 30 paraprofessional staff members.
Requirements
- Proficient in Microsoft Word, Excel, Access, PowerPoint, Publisher, and the use of e-mail.
- Ability to maintain confidentiality, coordinate several projects simultaneously, prioritize tasks, and provide excellent customer service is essential.
- Capable of self-management, possess excellent written and verbal communication skills, judgment and problem-solving, the ability to work effectively with people of diverse cultural backgrounds, the ability to work in a team environment, and the ability to work effectively with students.
- General Equivalency Diploma (GED) or High School (HS)
- 2+ years of relevant experience; or an equivalent combination of education and experience accepted
Responsibilities
- Plan, organize, and coordinate daily office activities and administrative processes
- Create, organize, and maintain files, records, and databases
- Greet visitors and provide information; review, respond to, and appropriately direct inquiries
- Maintain calendars, schedule meetings, and coordinate appointments.
- Provide support for scheduling travel arrangements
- Coordinate meeting logistics, including scheduling, agenda development, and preparation of materials
- Collect and organize data, including budgetary and operational information
- Track expenditures and assist with budget preparation and projections
- Initiate financial transactions, reimbursements, and budget revisions in accordance with policies
- Maintain inventory and order office supplies
- Serve as a point of contact for vendors and event stakeholders
- Respond to inquiries and issues while ensuring compliance with unit and university policies and procedures
- Handle sensitive and confidential information with discretion
- May supervise student staff members, including hiring, training, development, and performance management
Benefits
- Comprehensive medical, dental, and vision coverage
- Robust retirement plans
- Substantial paid time off which includes holidays, vacation and sick time
- 75% tuition discount, available to employees as well as eligible spouses and children
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
