Administrative Supervisor

ATCO Group•Calgary, AB

1d•CA$72,000 - CA$82,000•Onsite

About The Position

ATCO Frontec is seeking an Administrative Supervisor to join our team at ATCO Fire Prevention Services in Calgary, AB. The Administrative Supervisor is responsible for overseeing daily administrative operations, ensuring the accuracy of financial and timekeeping records, and providing leadership and direction to the administrative team. This role plays a key part in optimizing processes, maintaining service standards, and supporting overall operational effectiveness.

Requirements

Minimum 4 years of experience in office administration, including scheduling, customer service, and general office duties
Minimum 1-2 years of supervisory experience overseeing teams
High school diploma or equivalent required
Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams
Experience with timecard entry, accounts payable/receivable, and ordering parts
Strong communication skills, both written and verbal; comfortable speaking in front of a team
Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines
Self-motivated, adaptable, and a collaborative team player with a willingness to learn
Ability to work on-site at the designated office location
Understanding of business operating systems and general office technology

Nice To Haves

post-secondary education in a related field is an asset

Responsibilities

Supervise, mentor, and support the administrative team in day-to-day operations
Assign and prioritize workload to ensure efficiency and service delivery
Provide training, guidance, and performance feedback to team members
Foster a collaborative and accountable team environment
Oversee front desk operations including phone handling, customer service, and office supply management
Ensure accurate review, coding, and approval of invoices for processing
Oversee purchase order tracking and issuance of receipts
Review and approve client quotes and invoices prepared by the team
Coordinate and oversee travel arrangements (accommodations, flights, and vehicle rentals)
Ensure participation and readiness for internal and external audits
Oversee the collection, verification, and submission of timesheets
Ensure accurate tracking of employee hours and leave within time management systems
Monitor accounts payable/receivable processes and support financial accuracy
Monitor administrative workflows and identify opportunities for efficiencies and continuous improvement
Maintain and ensure accuracy of physical and electronic filing systems
Oversee meeting coordination, including minutes and action tracking
Provide reporting and administrative support to the management team
Act as a key point of contact between operations and administration
Provide ad hoc support to office staff and operations as required