Administrative Supervisor
About The Position
The Kentucky Education and Labor Cabinet advances education, workforce development, and economic opportunity across the Commonwealth. The Cabinet provides education and training programs, employment and reemployment services, unemployment insurance, and disability determination services to help Kentuckians gain skills, find work, and maintain economic stability. It partners with education providers, workforce boards, and employers to align training with labor market needs and oversees labor programs that promote fair and safe workplaces. Take advantage of this opportunity to join our team and make a difference in Kentucky! We are seeking a reliable, self-motivated individual to serve in a full-time role for the employers and employees across the Commonwealth. This position is in the Office of Administrative Services, working in the Division of Fiscal Management, Processing and Payment Section as an Administrative Supervisor at the Education and Labor Cabinet. The position will be based in Franklin County.
Requirements
- Graduate of a college or university with a bachelor's degree.
- Four years of professional administrative experience.
- A master's degree in public or business administration or a related field will substitute for one year of the required experience.
- Additional administrative, business or research experience will substitute for the required education on a year-for-year basis.
Nice To Haves
- Excellent communication, problem-solving, analytical skills.
- Day to day computer skills to include projections/forecasting, fiscal analysis.
- Ability to work within a team as well as independently.
- Excel experience (pivot tables, creating formulas, and charts).
- Excellent interpersonal skills.
- Strong organizational skills.
- Attention to detail.
- Committed to meeting deadlines.
- Ability to work volume and changing priorities.
Responsibilities
- Supervise the work of multiple employees daily by monitoring and filtering multiple administrative agency email inboxes.
- Filters invoices to employees to process and reviews/approves documents submitted by employees daily.
- Prepares multiple agency and statewide reports, revenue and expenditure comparisons, as required by statute, regulation or cabinet leadership.
- Suggest changes in Cabinet administrative policy.
- Trains employees and agency program staff as needed on accounts receivable and payable matters using software including, but not limited to, eMARS, Internet and general accounting processes.
- Provides direct supervision, including approval of leave requests and timesheets, and complete employee performance evaluations.
- Accept, confirm and review accounts receivable items on a daily basis for section employees to process.
- Confirm and approve documents and provide revenue reports to departments and offices as requested.
- Assists manager with preparation, review and submission of the Fiscal Year Closing Package for multiple departments.
- Assist Operations with the Utility Closing Package.
- Performs other duties as assigned.
Benefits
- Access to confidential and sensitive information.
- Federal government will provide Form I-9 information to confirm work authorization through E-Verify.
- Initial and promotional probationary period of 6 months.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
