Administrative Supervisor

Victor Careers • Alameda County, CA

3d • Onsite

About The Position

Under the direction of the Administrative Manager, the Administrative Supervisor is responsible for providing office support services at the assigned site(s). This role partners with site leadership to provide administrative support in alignment with Agency standards, and supervises, directs, and develops the administrative associates assigned to the site. The Administrative Supervisor communicates effectively with appropriate site personnel in a professional manner regarding assigned tasks that integrate with site processes. They lead the site-based administrative team to ensure timely and accurate completion of tasks and projects, and oversee the implementation of new or modified administrative processes. This role also oversees the implementation and maintenance of the program accounting system, systems for controlling incoming and outgoing written communications, data collection, and comprehensive records management. Additionally, the Administrative Supervisor provides oversight and support for managing site needs, on-site technical support to all staff, payroll processing, and psychiatric department needs. Administrative functions may also be assigned if the role is situated in the Administrative Office.

Requirements

• High School or general education degree (GED).
• Two years of administrative support experience.
• Must possess a valid California driver's license, personal automobile insurance and driving record that meets the standards outlined in the Agency’s Personnel Policy: Motor Vehicle Operating Standards.
• Must be physically and mentally fit in accordance with the Agency’s Personnel Policy: Physical Fitness Standards and Examinations.
• Must be willing to complete a Tuberculosis (TB) test and drug screening test.
• Must complete a personal background investigation conducted by the State of California.

Responsibilities

• Partners with site leadership to provide administrative support in alignment with Agency standards.
• Supervises, directs and develops the administrative associates assigned to the site.
• Communicates effectively with appropriate site personnel in a professional manner regarding assigned tasks that integrate with site processes.
• Leads site-based administrative team to ensure timely and accurate completion of tasks and projects as assigned.
• Leads site-based implementation of new or modified administrative processes to ensure alignment with regional and Agency standards.
• Oversees implementation and maintenance of program accounting system, systems for controlling incoming and outgoing written communications, data collection and comprehensive records management.
• Provides oversight and support for managing site needs.
• Provides oversight and support for on-site technical support to all staff.
• Provides oversight and support for payroll processing.
• Manages psychiatric department needs.
• Performs administrative functions (if assigned to Administrative Office).

Benefits

• Low-cost Medical, Dental and Vision
• Life Insurance plan for employee and family
• 8 Paid Holidays, PTO and Sick pay
• Retirement Savings Plan (403B)
• 100% Employer Funded Retirement Plan
• Employee Assistance Program
• Mileage Reimbursement
• Working Advantage Discount Program
• Verizon Wireless Discount
• Tuition Assistance
• Employee Referral Bonus Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED