Administrative Staff Specialist - Onsite

S R INTERNATIONAL INC • Phoenix, AZ

4h • Onsite

About The Position

The Administrative Staff Specialist provides administrative and operational support in a courtroom setting within the Judicial Branch. The role helps maintain the order and integrity of court proceedings while supporting judicial officers and court staff. It also interacts with the public, attorneys, law enforcement, and agency staff to facilitate court operations.

This position is onsite at a courthouse and requires daily security screening. Work may involve extended periods of sitting, standing, or walking, and lifting up to 20 pounds. The role requires attention to detail and clear communication.

Requirements

• High school diploma or GED.
• Three years of progressively responsible administrative experience, preferably in a court or legal environment, or an equivalent combination of education and experience.
• Proficiency with Microsoft Outlook, Word, and Excel; multi-line phones; and fax/copiers.
• Familiarity with court systems, including iCIS, OnBase, and eFile.
• Ability to communicate professionally, prioritize tasks, and work collaboratively.
• Must pass a background check and fingerprinting and comply with courthouse security protocols.
• Ability to handle detailed tasks and communicate clearly.
• Ability to sit, stand, or walk for extended periods and lift up to 20 pounds.

Nice To Haves

• Bilingual in Spanish and English.
• Experience in courtroom settings.
• Knowledge of legal research methods, court operations, and state rules and regulations.

Responsibilities

• Prepare and manage the courtroom for hearings and proceedings in coordination with the Courtroom Clerk.
• Operate and troubleshoot e-courtroom equipment, including digital recorders and electronic fingerprint equipment.
• Enter and update information in real time in the court management system (iCIS).
• Prepare court files and calendars, and review documentation for completeness and compliance.
• Assist with case processing, schedule hearings, and distribute court calendars.
• Communicate with litigants, victims, attorneys, and court personnel.
• Support Judicial Officers and Judicial Assistants with calendar management and other tasks.
• Collaborate with other divisions and provide assistance during emergencies or as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED