Administrative Specialist

Holland & Knight • Atlanta, GA

8d • Onsite

About The Position

The Administrative Specialist will work closely with the Office Administrator/Manager to assist with various routine responsibilities as well as special projects and duties as assigned to help ensure the smooth operation of the office.

Requirements

• Accuracy and attention to detail
• Awareness of the importance of confidentiality.
• Knowledge of basic practices governing the disclosure of legal and business information.
• Ability to work with a variety of individuals and groups in a collaborative and constructive manner.
• Professional appearance and conduct, with inviting and helpful demeanor
• Effective communicator
• Ability to manage multiple priorities.
• Knowledge or ability to learn Microsoft Office Suite, or Microsoft 365.
• Associate’s degree and/or experience supporting leaders and organizations.
• 4-5 years performing executive support in a corporate environment.
• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.
• Ability to lift a minimum of twenty pounds.

Responsibilities

• Manage building, office space, and parking access.
• Audit monthly parking invoices.
• Manage office supplies, including ordering and stocking all supplies.
• Assist with building requests/issues.
• Assist with office moves.
• Set up new hire offices.
• Clear departure offices/desks of supplies
• Assist with covering the reception desk.
• Coordinate training of CPR/AED and maintain AED equipment and medical supplies.
• Contributes to a positive work environment, building positive relationships through effective communication, establishing trust, and maintaining confidentiality.
• Special projects and duties as assigned.

Benefits

• comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners
• life and AD&D insurance
• short and long term disability insurance
• tax-advantaged accounts for health care expenses, including FSAs and HSAs
• FSAs for dependent care
• health advocacy services
• behavioral health and counseling resources for all family members
• 401(k)
• profit sharing
• backup dependent care
• senior care planning support
• resources for individuals with development disabilities and their caregivers
• paid holidays and other paid time off, including paid leave for new parents

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree