Temporary Administrative Specialist, Research & Engineering

University of California, Irvine•Irvine, CA

23h•Onsite

About The Position

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles. The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave. Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.

Requirements

Previous experience providing administrative support within a complex office or academic environment.
Strong organizational and event planning skills with the ability to manage time-sensitive duties and shifting priorities.
Proficiency with website content updates and data compilation/analysis software (e.g., Excel, CMS platforms).
Effective written and interpersonal communication skills to interact with faculty, guest speakers, and leadership.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization

Nice To Haves

Experience working in higher education, research development, or managing multi-institute administrative workflows.
Familiarity with institutional travel processes, reimbursement policies, and financial record-keeping.

Responsibilities

Plan, manage, and evaluate research-related events, site visits, and Engineering Center reviews, including agenda setting, venue sourcing, speaker coordination, travel arrangements, and reimbursement processing.
Maintain and update web content for the Research Development office and the three Engineering+ Institutes to ensure accurate, timely information.
Collect, compile, and analyze data from multiple sources to maintain departmental records and prepare draft reports.
Apply organization policies to oversee day-to-day administrative operations and resolve operational issues of moderate scope.