Administrative Specialist - RecSports - UTK

University of Tennessee•Knoxville, TN

22h•Onsite

About The Position

The Administrative Specialist provides primary HR and payroll processing support for approximately 400 employees and oversees the student/staff training programs database. This role is also responsible for managing the reservation and scheduling system for RecSports facilities, ensuring smooth operations and excellent customer service.

Requirements

High school diploma or GED required.
Minimum of 2 years office experience required.
Skills in Microsoft Office, strong customer service and conflict resolution abilities.
Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Nice To Haves

Associate or bachelor’s degree preferred.
Experience in a university setting and familiarity with DASH

Responsibilities

Collect, review, and submit HR paperwork for hires, terminations, and pay adjustments.
Initiate background checks and report findings.
Process raises and terminations for student employees.
Review and submit bi-weekly payroll; resolve payroll issues.
Maintain training database and generate labor cost reports.
Serve as primary contact for facility reservations.
Manage scheduling system: enter, update, and confirm bookings.
Provide customer support and assist with event logistics and accounting.
Assist with travel arrangements and expense tracking.
Perform general office tasks and respond to inquiries.