Administrative Specialist (Administration Generalist 3) - 29008

HII's Mission Technologies division•Virginia Beach, VA

6d•$68,614 - $90,000•Hybrid

About The Position

This opportunity resides with All-Domain Operations (ADO), a business group within HII’s Mission Technologies division. All-Domain Operations comprises multi-domain operations, platforms and logistics, and intelligence operations. HII designs, develops, integrates and manages the sensors, systems and other assets necessary to support integrated ISR operations and accelerated decision-making. With data fusion and mission management capabilities for the Department of Defense, the combatant commands and the intelligence community, HII advances the mission around the globe. HII–Mission Technologies is seeking a skilled mid‑level Office Administrative Specialist to provide essential support for daily business operations. The Office Administrative Specialist supports the program team and program leadership across a broad range of administrative and operational functions, with primary emphasis on tracking procurement status, supporting subcontract customer service activities, maintaining organizational trackers and rosters, conducting research, and preparing routine written documents. The role also assists in developing and updating internal policies and procedures and regularly communicates with internal stakeholders to ensure accurate and timely information flow. This position performs as a mid-level individual contributor, working with moderate independence while executing established company and internal administrative processes. Join our growing team today!

Requirements

6 years of relevant experience with a bachelor's in related field; 4 years of relevant experience with a master's in related field; or a High School Diploma or equivalent and 10 years of relevant experience.
Customer service, administrative skills, and/or office work experience
Top Secret Clearance
Proficiency with Microsoft Office products (Word, Excel, PowerPoint)
Excellent time management, verbal, and written communication, organizational, analytical, and problem-solving skills
Keen attention to detail
Possess the ability to effectively communicate with leadership and other staff members
Be flexible, demonstrate the ability to prioritize when given multiple work tasks, and communicate conflicts to leadership
Dependable team player

Nice To Haves

4+ years of customer service, administrative skills, and/or office work experience
Interest in a career in Procurement, Logistics, Accounting, or related profession
Experience with Procurement, Purchasing, Logistics, and/or Accounting
Experience with SmartSheet, Deltek Costpoint, Hyland Onbase or other Accounting/AP Procurement systems
Experience supporting senior leadership
Experience in a remote and/or hybrid position
Experience working with/in US Government and/or supporting DoD or other Military customers

Responsibilities

Represents organizational unit on administrative matters
Recommends, interprets, and/or implements company and internal administrative policies and procedures
Performs as a generalist a combination of administrative tasks in such functional areas as finance, human resources, logistics/purchasing, research and development
May prepare budgeting, project scheduling, and statistical reports as required
Willing to learn new computer systems and accesses, to accomplish work tasks
Takes ownership of learning company business practices; seeks out opportunities to learn and acquire new skillsets
Brings a mindset for process improvement to all areas assigned
Other duties as assigned or required